Warehouse Shipping & Receiving Coordinator

Metasysinc•Buffalo, NY

1d•Onsite

About The Position

The Warehouse, Shipping & Receiving Coordinator plans and executes daily warehouse activities to ensure accurate and efficient shipment, receipt, storage, and distribution of materials and finished goods. The role counts inventory, supports production needs, and ensures compliance with company procedures, safety standards, and regulatory requirements. It is an onsite, full-time, permanent position in the Plastics Business Unit in Buffalo, New York, and reports to the Mold Sales & Sales Operations Director. The role is non-exempt. The coordinator organizes and improves warehouse layout and workflows; picks, packs, labels, and stages materials and finished goods; moves materials to support production; and performs cycle counts, physical inventories, and reconciliations. The coordinator tracks inventory, manages labeling, storage, and rotation of materials, and works with Accounting & Finance to maintain accurate item locations, quantities, and shipping and receiving records in Great Plains. The position coordinates inbound and outbound shipments, including carrier scheduling and preparation of shipping documents. Shipments include equipment from Europe, distribution across the United States and Canada, plastic raw materials and molds, and finished packaging goods. The coordinator verifies incoming materials against purchase orders and delivery documents and reports discrepancies, damage, shortages, hazards, incidents, or unsafe conditions. Logistics duties may be added as the company grows.

Requirements

At least 2 years of warehouse, logistics, shipping, or receiving experience.
High school diploma or GED.
Strong attention to detail and accuracy.
Ability to multitask and manage time effectively in a fast-paced environment.
Strong communication and teamwork skills.
Basic computer proficiency, including Excel, ERP systems, and shipping platforms.
Forklift certification or ability to obtain certification.
Ability to lift up to 70 pounds regularly and perform repetitive physical tasks; must also be able to lift up to 150 pounds at times.
Ability to stand, walk, bend, and reach for extended periods.
Ability and willingness to work in varying indoor and outdoor temperature environments.
Ability to sit for prolonged periods and work on a computer.
Ability to access various departments of a location.

Nice To Haves

Experience in manufacturing, food processing, distribution, or similar environments.
Experience using ERP or warehouse management systems.
Bachelor’s degree in any discipline.

Responsibilities

Organize, maintain, and improve warehouse layout to optimize workflows, space utilization, and accuracy.
Pick, pack, label, and stage materials and finished goods for shipment.
Move inventory, raw materials, and supplies to support production.
Conduct cycle counts, physical inventories, and inventory reconciliation.
Maintain cleanliness, orderliness, and safety standards in the warehouse and loading docks.
Track inventory levels and report low or obsolete stock and variances to Production.
Ensure raw, work-in-process, finished, and quality-hold materials are labeled, stored, and rotated according to company policy and processes.
Work with Accounting & Finance to update Great Plains and maintain accurate item locations and quantities.
Coordinate inbound and outbound shipments, schedule carriers, and prepare required documentation, including BOLs, COAs, packing lists, and shipping labels.
Inspect and verify incoming materials against purchase orders and delivery documents.
Work with Accounting & Finance to ensure accurate and timely entry of receiving and shipping information into Great Plains.
Communicate shipping or receiving discrepancies, damage, or shortages to Accounting & Finance.
Follow safety procedures, including forklift operation guidelines, PPE requirements, and proper material handling.
Maintain compliance with company policies, customer requirements, and regulatory standards, including food safety, GMPs, and OSHA.
Immediately report hazards, incidents, and unsafe conditions.
Potentially take on logistics duties and responsibilities as the company grows.