Warehouse Coord

Refresco Careers•San Antonio, TX

About The Position

The Warehouse Coordinator supports shipping, receiving, inventory, and yard operations at a fast-paced beverage production plant. The role coordinates carrier check-ins, dock assignments, trailer movements, shipments, deliveries, and production-related raw material availability. It maintains accurate records and paperwork, completes transactions in SAP, monitors inventory and shipment details, and coordinates with internal departments, carriers, and offsite warehouses. The position also helps maintain safe, food-compliant, clean, and orderly warehouse and receiving areas. Weekdays, weekends, afternoons, evenings, overnight shifts, holidays, and overtime may be required. No travel is anticipated.

Requirements

High school certification or equivalent GED.
At least 2 years of warehouse shipping and receiving experience.
Proficiency with a Warehouse Management System and Microsoft Office applications, including Excel, Word, and Outlook.
Confident computer skills, including navigating the internet and customer portals.
Knowledge of hazardous materials shipping requirements.
Knowledge of Department of Transportation specifications for loads, loading patterns, and overweight loads.
Valid forklift certification from a Refresco-approved trainer.
Ability to multitask.
Clear and effective communication skills.
Ability to complete unit conversions and basic math calculations.
Ability to work collaboratively in a team environment.
Problem-solving skills to identify and resolve operational issues.
High level of accuracy and attention to detail when handling materials and recording information.
Adaptability to changing work demands and schedules.
Time-management skills to prioritize tasks and meet production deadlines.
Participation in safety audits and inspections.
Able to meet the physical demands listed, including lifting 50 pounds (minimum listed lift: 5 pounds), carrying, walking, operating a forklift, stooping or kneeling, and climbing stairs or ladders or balancing.

Nice To Haves

Associate degree or higher.
Experience in Inventory Control or Customer Service.
Experience in food or beverage manufacturing.
Proficiency with SAP Supply Chain Dynamic Menu, Dock Scheduling, PGI Reporting, and Receiving functions.

Responsibilities

Follow health and safety policies, Good Manufacturing Practices, food quality and food safety standards, and required personal protective equipment rules.
Check in carrier drivers, assign dock doors, dispatch and coordinate yard trailer movements, and release drivers after loading or unloading.
Conduct yard checks, maintain accurate records of loaded drop trailers, provide daily status updates, and process trailer paperwork.
Ensure scheduled loads are released for loading and verify carrier appointments; reschedule missed appointments as needed.
Perform shipping and receiving administrative work, including filing, report preparation, and other clerical tasks.
Coordinate raw material deliveries and verify them against packing lists and Certificates of Analysis.
Coordinate with Customer Service to confirm product availability for required ship dates.
Verify raw materials, concentrates, ingredients, packaging materials, and pallets as needed for upcoming production schedules.
Coordinate dunnage, recycling, DOMR, and raw material inbounds, and support efficient loading of dunnage trailers.
Post goods issue for finished-goods shipments and send required paperwork, such as Bills of Lading or STOs, to co-pack plants.
Prepare Bills of Lading or customs information, prepare invoicing paperwork, and complete post goods issue transactions in SAP.
Perform daily cycle counts and recounts on raw materials or work with Inventory Control personnel as needed.
Review delivery documentation for completeness, document and follow up on short or inaccurate deliveries, and inform management of raw material inventory discrepancies.
Ship laboratory samples and other packages nationally or internationally through courier services.
Check trailer seals, locks, and potential damage, using information from forklift and carrier drivers; report driver issues as needed.
Monitor shipments, coordinate deliveries, issue shipping instructions, and trace or expedite shipments.
Verify order completion by the forklift operator before preparing required load-completion paperwork.
Coordinate product transportation between internal warehouses and offsite or third-party warehouses.
Verify pallet counts and types, including PECO, CHEP, and GMA, and adjust counts in SAP when needed.
Reconcile invoices to purchase orders in SAP OpenText.
Keep receiving docks, raw material storage areas, and work areas clean and orderly.
Track and communicate dock door service status and work with the Manager or Maintenance to schedule repairs.
Assist with dispatching and billing duties as needed.
Represent the company in a positive, professional, and harmonious manner.