Warehouse Coord

Refresco•San Antonio, TX

18h

About The Position

The Warehouse Coordinator supports shipping, receiving, yard operations, inventory accuracy, and production material readiness at a fast-paced beverage production plant. The role coordinates carriers, dock appointments, trailer moves, raw material deliveries, finished-goods shipments, and product transportation between warehouses. It also handles shipping and receiving documentation, SAP transactions, invoice reconciliation, cycle counts, shipment tracking, and communication with internal departments and external carriers. The position requires adherence to health and safety policies, Good Manufacturing Practices, food quality and food safety standards, and required personal protective equipment. The work environment has a high volume of truck traffic, moving equipment, noise, and potentially very hot or cold temperatures. Weekday, weekend, afternoon, evening, overnight, and holiday work may be required, with overtime scheduled as needed. No travel is anticipated.

Requirements

High school certification or equivalent (GED).
At least 2 years of warehouse shipping and receiving experience.
Proficiency with a Warehouse Management System and Microsoft Office applications, including Excel, Word, and Outlook.
Confident computer skills, including navigating the internet and customer portals.
Knowledge of HAZMAT material shipping requirements.
Knowledge of DOT specifications for loads, loading patterns, and overweight loads.
Valid forklift certification from a Refresco-approved trainer.
Ability to multitask.
Clear and effective communication skills with team members, management, and other departments.
Ability to perform unit conversions and basic math calculations.
Ability to work collaboratively in a team environment.
Problem-solving skills to identify and resolve operational issues.
Strong attention to detail and accuracy in handling materials and recording information.
Adaptability to changing work demands and schedules.
Time-management skills to prioritize tasks and meet production deadlines.
Participation in safety audits and inspections to support a safe working environment.
Ability to work weekdays, weekends, afternoons, evenings, overnight shifts, and holidays as required, and to work scheduled overtime as needed.
Ability to meet the stated physical demands, including frequent standing or sitting and walking; occasional lifting/carrying, forklift driving, and climbing or balancing; and rare stooping, kneeling, crouching, or crawling.

Nice To Haves

Associate degree or higher.
Experience in Inventory Control or Customer Service.
Experience in food or beverage manufacturing.

Responsibilities

Follow health and safety policies and procedures, GMPs, food quality and food safety standards, and PPE requirements in warehouse and production areas.
Check in carrier drivers, assign dock doors, dispatch and coordinate yard trailer moves, and release drivers after loading or unloading.
Maintain accurate loaded-drop-trailer records through yard checks and daily status updates; process trailer sheets and ensure scheduled loads are released for loading.
Perform shipping and receiving administrative work, including filing, report preparation, and clerical tasks.
Coordinate raw material deliveries for production and verify deliveries against packing lists and certificates of analysis.
Coordinate with Customer Service to ensure sufficient product is available by required ship dates.
Verify raw materials, concentrates, ingredients, packaging materials, and pallets against upcoming production needs.
Coordinate dunnage and recycling inbounds, DOMR or raw materials, and efficient loading of dunnage trailers.
Post goods issue for finished-goods shipments and send required paperwork, such as bills of lading or STOs, to co-pack plants.
Prepare bills of lading or customs information, prepare invoicing paperwork, and complete post-goods-issue transactions in SAP.
Confirm carrier appointments against the dock schedule and reschedule missed appointments when needed.
Perform daily raw material cycle counts and recounts, or work with Inventory Control personnel as needed.
Review delivery documentation, document and follow up on shortages or inaccuracies, and inform management of raw material inventory discrepancies.
Ship laboratory samples and other packages nationally or internationally using courier services.
Check seals, locks, and trailers for potential damage; gather information from forklift and carrier drivers.
Monitor shipments, coordinate deliveries, issue shipping instructions, trace and expedite shipments, and report driver issues as needed.
Verify order completion by the forklift operator and prepare required paperwork when loading is complete.
Coordinate product transportation between internal warehouses and offsite or third-party warehouses.
Verify pallet counts and types (Peco, Chep, GMA) and adjust counts in SAP when needed.
Reconcile invoices to purchase orders in SAP Open Text.
Keep receiving docks and raw material storage areas clean and orderly.
Track and communicate door service status and coordinate repairs with the Manager and Maintenance.
Assist with dispatching and billing duties as needed.
Represent the company in a positive, professional, and harmonious manner.