Coord, Contracts

PFG | Performance Good Group

6d•$20 - $22•Hybrid

About The Position

The Contracts Coordinator position will perform clerical duties supporting the contract and bids process for COLLEGE and UNIVERSITIES Food Service Customers. This role involves the setup and maintenance of contracts and pricing to secure prices for customers while maintaining profitability for the organization. The Contract Coordinator must possess strong verbal and written communication skills and be proficient in data entry. Effective communication is essential with Sales Reps, internal Customer Service, Purchasing, Corporate Bid Department, and outside vendors. The role requires professional interaction with customers, vendors, and coworkers, ensuring accurate and timely responses to inquiries. The position functions as a team member within the department and organization, performing assigned duties to best serve the company.

Requirements

High School Diploma / GED
6-12 Months accounting, accounting admin support or related area
Proficient in EXCEL and MS Office Suite (Word, Outlook)
Ability to multitask in a fast-paced environment
Strong communication skills, telephone and written
Data entry experience

Nice To Haves

Minimum 2 years administrative/clerical support in office setting experience
1-2 years accounting, accounting admin support or related area
Minimum 2 years Data Entry Experience
Previous bid data entry, customer service or other related office experience in foodservice distribution industry preferred

Responsibilities

Perform clerical duties to support the contract and bids process for COLLEGE and UNIVERSITIES Food Service Customers.
Set up and maintain contracts and pricing to secure prices for customers while maintaining profitability.
Communicate and interact with customers, vendors, and co-workers professionally, ensuring questions are answered accurately and in a timely manner.
Function as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.
Perform administrative duties including data entry, monitoring pricing and bid renewals, tracking customer usage, and analyzing reports.
Maintain a log of bids received, copy bids and distribute to buyers for pricing, and transfer bids to spreadsheet format for analysis purposes.
Create and maintain contracts associated with the bids, ensuring all requirements outlined in the bids are achieved and provide analysis of bids for profitability.
Keep accurate records on file of all bids, check for accuracy in bid results, and challenge any discrepancies.
Oversee the creation of and maintenance of bid reconciliations inside and outside the company.
Perform other related duties as assigned.