Warehouse Coordinator

CoolSys•Philadelphia, PA

About The Position

The Warehouse Coordinator is responsible for the efficient receipt, storage, and dispatch of goods, including materials, tools, machinery, and uniforms. The role maintains warehouse safety, security, and housekeeping; supports purchasing and vendor coordination; and manages inventory, tools, rentals, deliveries, and related records. The coordinator is expected to embody CoolSys’s CARES culture: Collaboration, Accountability, Respect, Empowerment, and Safety, and to perform other duties as assigned. The position operates in a clean, well-lit, climate-controlled professional office environment with minimal physical hazards and noise. It routinely uses standard office equipment. The role regularly involves standing, sitting, walking, talking, hearing, driving, and using hands and fingers; reaching, stooping, and kneeling are occasional. It frequently requires lifting or moving up to 10 pounds and occasionally up to 25 pounds.

Requirements

Associate’s degree or equivalent experience.
At least 3 years of warehouse experience.
At least 2 years of hands-on experience with HVAC and/or refrigeration concepts.
Excellent documentation and communication skills.
Strong interpersonal skills.
Ability to multitask effectively.
Strong analytical skills and attention to detail.
Ability to organize and prioritize personal work and others’ work schedules on a short-term basis.
Ability to work independently and in a team-oriented environment.
Ability to understand and follow company policies and procedures and applicable state and federal laws.
Ability to use typical business tools, including email, Word, and Excel.
Ability to meet the described physical demands, including frequent lifting or moving of up to 10 pounds and occasional lifting or moving of up to 25 pounds.

Nice To Haves

Forklift operating experience or certification.

Responsibilities

Maintain health, safety, hygiene, and security standards in the work environment and maintain warehouse housekeeping.
Ensure workplace health and safety requirements are met and take responsibility for building and stock security while prioritizing safe and efficient operations.
Ensure purchasing quality, delivery budget, and environmental objectives are met.
Respond to field communications, locate vendors for materials, equipment, or supplies, and determine product availability and sales terms.
Administer online purchasing systems and prepare and process requisitions and purchase orders.
Maintain records of goods ordered and received, log rentals, and follow up with foremen on rental status.
Manage stock control, receipt, storage, retrieval, timely delivery, shipment loading and transfers, document recording, and system data entry.
Issue inventory, in/out status, dead stock, goods age, and consumption reports.
Return materials that are not required for a project or were delivered incorrectly.
Manage tool inventory and control, including transfer logs, cleanup, maintenance, and repairs.
Update and maintain the inventory tool list and deliver tools to jobsites.
Embody the CoolSys CARES culture and perform other duties as assigned.

Benefits

Competitive pay of $18–$31 per hour.
Medical, dental, vision, and prescription coverage.
Paid vacation, holidays, and floating holiday.
401(k) with company match.
Company-sponsored life insurance.
Optional AD&D and short- and long-term disability coverage.
Tuition reimbursement.
Employee discounts on vehicles, hotels, theme parks, select cell phone bills, and other items.
Pet insurance.
Legal plan and identity theft protection.