Warehouse Coordinator

MasTec Utility Services•Panama City, FL

19d

About The Position

The Warehouse Coordinator ensures that crews and jobsites are equipped with required company, government, and customer documents, safety equipment, small tools, equipment, and traffic-control items. The role supports efficient warehouse operations and works with field and safety personnel to help maintain a safe work environment, including supporting training and jobsite safety audits. The coordinator interacts with team members across departments, customers, the public, vendors, and senior management. The position also maintains equipment and inventory records, processes safety and employment documentation, helps coordinate field operations and truck drivers, and performs maintenance duties for the office, warehouse, and shop. The job operates in a field environment and involves physically active work, including lifting and working in varying weather conditions.

Requirements

High school diploma or equivalent.
At least 3 years of experience.
Strong project and time management skills.
Strong computer and data-entry skills.
Good written and verbal communication skills.
Strong interpersonal skills for interacting with team members and customers.
Ability to solve problems.
Ability to work independently or with others on a team.
Ability to stay organized, detail-oriented, and manage multiple tasks.
Ability to maintain confidentiality and professionalism.
Ability to bend, lift, and carry up to 50 pounds.
Ability to perform physically active work involving extended periods of bending, squatting, climbing, kneeling, pushing, pulling, lifting, standing, and twisting.
Ability to work in inclement weather, including extreme heat, extreme cold, rain, ice, snow, and wind.
Clarity of vision at 20 feet or more or 20 inches or less, ability to judge distance and space relationships, precise hand-eye coordination, and ability to identify and distinguish colors.

Nice To Haves

Five or more years of construction and/or utility experience.

Responsibilities

Prepare crews, projects, and jobsites with required customer and government documents, safety and audit guideline training, safety equipment, traffic-control items, job supplies, small equipment, and small tools.
Maintain the safe upkeep, availability, and distribution of equipment used by field operations, including safety equipment.
Maintain crew tracking information and accurate equipment and personnel location listings.
Receive and file pre-job photographs for reference.
Maintain and process Safety Board documentation, including fire extinguisher maintenance records, Tool Box Talks documentation, and heavy truck daily inspection reports and fuel trip logs for intrastate and interstate travel.
Perform monthly gascope inspections.
Notify PA One Call of upcoming jobs so utilities can be properly marked.
Serve as backup for the Equipment Manager when that person is absent.
Coordinate with mechanics and allocate them to projects as needed.
Manage Directional Drill inventory and maintain inventory data in JDE.
Work with Accounting staff on monthly inventory audits.
Schedule truck drivers and obtain and maintain heavy equipment permits.
Receive jobsite accident and incident reports and forward them to Safety personnel.
Work directly with customers and vendors.
Perform maintenance duties for the office location, warehouse, and shop.
Lead pre-employment and random drug-testing processes.
Ensure Employment Application and New Employee Orientation paperwork is completed and processed promptly.
Lead new-hire participation in New Employee Orientation.
Provide safety training, including instructional videos, paperwork, and testing.
Perform other duties as required or assigned.