Warehouse Coordinator

Michaels•Irving, TX

46d•Onsite

About The Position

The Warehouse Coordinator will be responsible for creating and managing the company’s fixture replenishment program and other various procurement related tasks as assigned. This role involves understanding blueprints, processing purchase orders, coordinating with vendors, preparing and shipping new store kits, and managing warehouse inventory. The coordinator will also collaborate with various departments and train other team members. The Michaels Companies, Inc. is the leading destination for creating and celebrating in North America, operating over 1,300 stores and online at Michaels.com and Michaels.ca. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative.

Requirements

Graduation from high school required.
Thorough knowledge of the systems and procedures associated with the administration of a modern business office.
Working knowledge Microsoft Word and Excel.
Oracle knowledge.
Ability to type accurately, including the operation of a computer keyboard, at a moderately rapid rate of speed (45 - 50 wpm).
Ability to exercise sound judgment in the handling of varied and moderately complex matters for which relatively well-defined policies and procedural guidelines exist, without the need for direct supervisory involvement.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with department and company personnel at all levels.
Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job.

Nice To Haves

2 years college level training in office administration or a related field preferred.

Responsibilities

Review and understand blueprints to accurately order fixtures/supply needs to build a store.
Process purchase orders through the Oracle system to multiple vendors for all required pieces and parts to build a store.
Review prints for each store to ensure all store specific items are correctly ordered.
Communicate with vendors and coordinate deliveries.
Prepares New Store Kits for shipment including pulling of items, packing, staging, follow-up of missing items, and accountability for the accuracy of each shipment.
Stage and build pallets for each store.
Loads New Store Kits, notifies logistics in advance regarding trailer requirements and schedules the departure when package is loaded.
Packs, loads, and ships New Store Kit components to existing stores as requested.
Work closely with the Project Specialists throughout the project to resolve any opening issues and expedite orders.
Work closely with a Project Manager to understand scope and magnitude of remodel / relay / refresh projects.
Work with Project Specialists to validate work on special project fixture needs.
Place purchase orders in Oracle with multiple vendors.
Communicate with vendors and coordinate expedited delivery.
Attend weekly conference calls and/or meetings with a Project Manager for discussion of performance issues, project schedules, and fixture issues.
Articulate project statuses, issues and provide solutions and areas for improvement to drive the business and productivity.
Maintains the cleanliness of the pre-stage area, warehouse rack, floors, shelving, and new store packages.
Conducts and maintains inventories in the pre-stage area, tracks quantities on hand, logs shipments of individual items to existing stores per the FF&E process.
Assists in the placement of pre-stage items and fixture orders.
Coordinate with 50+ vendors to make sure all fixtures arrive on time.
Works with facilities, operations & the model store to coordinate the sample sale.
Work with HR to setup pickup for habitat after every sample sale.
Schedule the forklift PM’s along with setting up replacement of the propane.
Maintains all warehouse equipment along with monthly PM’s.
Work with the support team to put together Santa Hat project.
Keep all the CFD items up to code for inspection.
Develop plan and layout for a Michaels fixture warehouse.
Orchestrate pack up of closing stores to bring back fixtures to the warehouse.
Receive fixture trucks from closing stores and store the product carefully.
Discard any unacceptable fixtures that are returned.
Develop a systematic way to manage inventory, execute cycle counts and provide regular updates.
Review FFE store requests and ship out fixtures as approved.
Train other Project Specialists to function within the fixture warehouse.
Always maintain organization and cleanliness.
At peak times, lead the team of Project Specialists to assist in warehouse duties.
Train the team of Project Specialists to understand the functions in pre-stage and in the fixture warehouse to be your back up when required.
Supervise activities when projects ramp up and multiple Specialists need to work in the warehouses.
Develop close working relationships with vendors and support center partners to continue to improve existing business processes.
Collaborate with multiple depts. that work in the warehouse – E-Comm, Marketing, Model Store, HR (sample sales), and Facilities.
Train the team of Specialists to perform cycle counts in the warehouse and review their work for accuracy.
Organize the schedule to give advance notice of back up needs, cycle counts performed and any large projects that require additional support.
Other duties as assigned.