VPCH Staffing & Administrative Coordinator - Temporary

State of Vermont • Berlin, VT

39d • Onsite

About The Position

The temporary VPCH Staffing & Administrative Coordinator provides coverage in the Staffing Office at Vermont Psychiatric Care Hospital. The office operates 24/7, and the position performs daily reception duties, including answering phones, responding to the main entry doorbell, and welcoming visitors. It also helps ensure adequate staffing of nursing staff on the inpatient psychiatric units. This is an essential position requiring an employee to be present at all times.

The role fills shifts when permanent Staffing & Administrative Coordinators are on vacation or otherwise unavailable, with some possibility of regular coverage. Shifts vary between night shift (6:30 p.m.–7:00 a.m.) and day shift (6:30 a.m.–7:00 p.m.). There is no guaranteed minimum number of hours; the maximum is 1,280 hours per year. Temporary work is variable-hour and is not expected to be full-time, and the State does not guarantee 40 hours per week.

Duties are generally performed in a standard office setting, with frequent interruptions from calls, visitors, and staff seeking assistance. The coordinator may briefly interact with hospitalized individuals in designated care areas and may be the sole hospital representative readily available to the public. Work outside a regular schedule and assignment to different shifts may be required to provide 24-hour coverage. Work may involve heavy workloads and tight deadlines, as well as contact with upset, confrontational, or distressed members of the public, patients, and families.

Requirements

• At least two years of experience performing administrative duties in a health care, human services, or government setting.
• Pass a fingerprint-supported background investigation and applicable criminal record, DMV, and adult and child abuse registry checks.

Nice To Haves

• Experience coordinating work schedules or staffing in large-scale operations.
• Reception or customer service experience.

Responsibilities

• Provide coverage in the Vermont Psychiatric Care Hospital Staffing Office.
• Answer telephone calls, respond to the main entry doorbell, and welcome facility visitors.
• Help ensure adequate nursing staff coverage on the inpatient psychiatric units.
• Fill shifts during permanent coordinators’ vacations and other time off, with possible regular coverage.
• Provide coverage across varying day and night shifts to support the office’s 24-hour operation.

What This Job Offers

• Education Level: No Education Listed