Temporary Warehouse Administrative Coordinator

Richmond Wholesale Meat LLC•Richmond, CA

3d•$23 - $27•Onsite

About The Position

Richmond Wholesale Meat, a Pro Food Solutions company, is hiring a Temporary Warehouse Administrative Coordinator to provide accurate, timely administrative and systems support for inbound and outbound warehouse operations. The role reports directly to the Warehouse Manager and collaborates daily with the Warehouse Supervisor and cross-functional partners. It coordinates appointments, documents, labels, certificates, system transactions, containers, inventory research, and operational communications. The position does not supervise employees or direct floor labor. This is an onsite role. Schedules and start times are set by the Warehouse Manager in collaboration with the Warehouse Supervisor and may change based on business needs. Early mornings, evenings, weekends, holidays, and overtime may be required. The employee must accurately record time worked, take required meal and rest periods, obtain required overtime approval, and never work off the clock. Occasional light physical warehouse tasks may be performed when trained, authorized, and operationally needed, without displacing core record-control responsibilities. The role works in office and warehouse environments ranging from ambient temperature to approximately -10°F, with moderate to loud noise, and requires wearing personal protective equipment. Physical requirements may be met with reasonable accommodation where required by law. Duties, priorities, schedules, assignments, and reporting relationships may change with business needs. The company provides equal employment opportunities and considers reasonable accommodation requests consistent with applicable law.

Requirements

High school diploma or GED, or equivalent combination of education and experience.
At least two years of warehouse, logistics, shipping/receiving, inventory, or operations administration experience.
Proficiency with Outlook, Word, and Excel.
Experience using an ERP, WMS, or inventory system.
Strong accuracy, organization, follow-through, prioritization, written communication, and customer-service skills.
Ability to protect confidential information and resolve routine issues while escalating exceptions promptly.
Ability to meet the position’s physical demands, with reasonable accommodation where required by law.

Nice To Haves

Food distribution experience.
Experience with xTuple and DSS.

Responsibilities

Maintain inbound and outbound schedules, appointments, delivery information, purchase orders, shipment records, and warehouse communication logs.
Receive product and accurately process shipment transactions in xTuple, DSS, and other assigned systems; create and verify lot/serial, license-plate, military, and shipping labels.
Prepare, organize, verify, retain, and distribute bills of lading, inspection applications, pallet manifests, shipping photos, whiteboard records, and supporting files.
Coordinate required USDA/USDC documentation, pork certifications, health certificates, EU documents, and related inspector or veterinarian appointments as assigned.
Prepare container-dispatch logs, communicate authorized details to carriers, assist with driver processing, and maintain accurate pickup and return records.
Research system incidents, purchase-order discrepancies, broken cases, return-to-stock activity, short/over/damaged product, and other inventory questions; document findings and route approvals appropriately.
Support cycle counts, inventory reconciliation, audits, AIB/HACCP or other food-safety preparation, samples, and compliance records.
Compile weekly operating reports and scorecard inputs; support supply ordering, temporary labor administration, rental-equipment documentation, and other manager-assigned coordination.
Respond promptly and professionally to internal requests, protect confidential information, and maintain organized electronic and physical records.
Collaborate with the Warehouse Supervisor on real-time floor status, documentation priorities, and shipment readiness.
Escalate unresolved operational issues to the Warehouse Manager first; if the Manager is unavailable and immediate operational coordination is required, alert the Warehouse Supervisor.
Occasionally support light physical warehouse tasks when trained, authorized, and operationally needed, without displacing core record-control responsibilities.
Maintain regular, reliable attendance and punctuality; accurately record all time worked, take required meal and rest periods, obtain required overtime approval, and never work off the clock.