Volunteer/Events Coordinator

Calvert County Government•Solomons, MD

15d•$59,660 - $63,846

About The Position

The Volunteer/Events Coordinator develops and maintains an effective volunteer program and assists with planning and coordinating special events. The position reports to the Deputy Director of Education & Special Programs and serves as a liaison between staff and volunteers. The coordinator supports volunteer recruitment, placement, training, records, communications, and community service programs; coordinates event logistics and seasonal activities; and manages volunteer-program budgets and related purchasing. This is a full-time, nonexempt position with a 35-hour workweek at Calvert Marine Museum.

Requirements

Bachelor’s degree in communications or a related field, or an acceptable combination of education, training, and relevant experience substituted on a full-time year-for-year basis.
Two years of experience working with volunteers, paid or volunteer, or an acceptable combination of education, training, and relevant experience substituted on a full-time year-for-year basis.
Knowledge of effective volunteer management techniques.
Knowledge of modern office procedures and practices, including operation of calculators and computers.
Ability to implement an effective program to recruit, place, and retain volunteers.
Ability to perform varied general office clerical work.
Ability to establish and maintain effective working relationships with others encountered in the workplace.
Ability to communicate effectively orally and in writing.
Ability to deal effectively with the public.
Subject to background investigation.
Required to work weekends and evenings.

Responsibilities

Recruit, interview, orient, place, schedule, train, and support volunteers; work with staff to develop and update volunteer job descriptions.
Work with Volunteer Council officers and department liaisons to improve the effectiveness of the volunteer program, and coordinate with the Volunteer Council.
Answer questions, solve problems, expedite volunteer and staff requests, and act as liaison between staff and volunteers.
Prepare volunteer communications and materials, including quarterly volunteer spotlight features, the monthly Anchor staff newsletter, articles for local publications, and recruitment and orientation forms, handbooks, and materials.
Maintain computerized and paper volunteer records; report volunteer numbers, hours, service value, and departmental breakdowns; maintain current Volunteer Council membership information and ensure receipt of benefits.
Prepare and coordinate logistics for major events and direct volunteer staff for seasonal events, including field trips, festivals, concerts, and weekend events.
Prepare the annual budget for volunteer-program expenses, monitor spending, and ensure timely payment of invoices and bills.
Assist with fundraising to help cover costs of educational programs and events.
Publicize seasonal cleanup events, recruit staff, and arrange awards.
Prepare and maintain volunteer paperwork, calculate service hours, and prepare community-service verification letters.
Oversee the community service worker program as the Museum point of contact.
Purchase materials and recruit and schedule staff to decorate the museum during holidays.
Perform related work as required.