Vital Records State Registrar

Georgia Department of Revenue•Atlanta, GA

About The Position

The State Registrar, under the direct supervision of the Director of the State Office of Vital Records, is responsible for the integrity and effective management of recording, amending, issuing, and statistically reporting Georgia vital events. The role provides training and guidance to 159 local vital records registrars and other stakeholders and oversees implementation, upgrades, and enhancements to vital records systems. The position administers Georgia statutes, rules, and regulations governing vital records; serves as legal custodian of vital records; directs related personnel and teams; and develops policies, procedures, training, forms, and reporting practices. In collaboration with the Department of Public Health Chief Information Officer and Information Technology division, the Registrar manages the electronic registration and issuance system, including its maintenance, operation, security, and improvements. The Registrar also prepares and publishes vital statistics reports, provides vital records information to state and local agencies as required, and serves as project director for the CDC/NCHS Vital Statistics Cooperative Program. The position reports to the Director of the State Office of Vital Records. The role is classified at Pay Grade Q, with salary dependent on qualifications. The posting contains differing minimum-qualification statements: one section specifies five years in a managerial or supervisory role and another specifies six years.

Requirements

Bachelor's degree in operations management, business administration, or a related field, with the specified managerial or supervisory experience; the posting's qualification sections state five years and six years, respectively.
Alternatively, nine years of related professional experience including five years in a managerial or supervisory role, or ten years including six years, as stated in the two minimum-qualification sections.
Alternatively, five years at the lower-level Sr Mgr, Business Ops (GSM012) or equivalent, or six years at Sr Mgr 2, Business Ops (GSM013) or equivalent, as stated in the two minimum-qualification sections.
An equivalent combination of knowledge, education, job or intern experience, training, or certifications may be substituted year-over-year if it provides the necessary knowledge and skills.
Successful candidate may be subject to pre-employment drug screening and a criminal background check.
In the event of an identified emergency, the employee may be required to assist with the department's emergency responsibilities.

Nice To Haves

Master’s degree in a relevant field, such as public administration, public health, statistics, epidemiology, or demography.
Experience with vital records information technology, emerging technologies, statistical analysis, and effective data management.
Knowledge of and prior experience with state and federal vital records statutes and regulations.
Experience in public health statistics and epidemiology, including demography, statistical methods, and research design, principles, and methodology.
Experience overseeing data systems and data activity in a state government environment.
Experience with system interoperability and data exchange.
Experience with legislative issues, including commenting on proposed legislation and interpreting pertinent state statutes or regulations related to an Office of Vital Records.
Ability to evaluate the effectiveness and data quality of vital records programs, operations, and activities and recommend changes.
Ability to build strong partnerships across multiple functions, locations, and governmental agencies at state, local, and federal levels.
Excellent judgment and creative problem-solving skills, particularly concerning unique problems, process design, change management, and conflict resolution.
Demonstrated program management experience, including communicating goals, developing and executing implementation plans, and establishing project timelines and budgets.
Exceptional written, oral, interpersonal, and presentation skills, including the ability to interface effectively with senior leadership and state legislators.
Experience managing statewide vital records programs.

Responsibilities

Administer and enforce Georgia statutes, rules, and regulations for the State Office of Vital Records and ensure compliance with state and federal requirements.
Assist in directing, supervising, and controlling the activities of people engaged in work pertaining to the State Office of Vital Records.
Serve as legal custodian of vital records.
Provide guidance to local vital records registrars, partners, and stakeholders.
In collaboration with the DPH Chief Information Officer and Information Technology division, manage development and ongoing maintenance, operation, security, and improvement of the electronic registration and issuance system.
Develop and implement policies and procedures for public health data collection, statistical projects and research, vital-record maintenance, statistical analysis, and reporting.
Provide direction, management, and professional development to the Data Quality and Regional Training and Support teams.
Develop and conduct training programs to promote statewide consistency in vital records policies and procedures.
Prescribe, furnish, and distribute required forms and establish methods, including electronic submission, for complete, accurate, and timely data transmission and registration.
Prepare and publish vital statistics and other required reports in print or electronic form.
Provide information derived from vital records and reports to state and local health agencies as required for health planning and program activities.
Serve as project director for the CDC/NCHS Vital Statistics Cooperative Program.
Perform other related duties as assigned.