VITA Site Coordinator (Administrative Assistant I) - Temporary

City of San Antonio•Various Locations Across San Antonio, TX

1d•Onsite

About The Position

Under general supervision, the VITA Site Coordinator performs professional and/or technical duties supporting the activities and services of an assigned department and assists the public regarding that department or division. The work is primarily in an office environment and may include direct supervision of assigned staff. This is a temporary, unclassified, at-will position with no disciplinary appeal rights to the Municipal Civil Service Commission. The position supports administrative operations, answers questions about policies and procedures, helps ensure compliance with City and department rules, and assists with budgets, personnel records, payroll, scheduling, inventory, research, and recordkeeping. The work location varies across San Antonio. Schedules vary by location, and evening and weekend availability is required. Applicants can expect to work 28–33 hours per week.

Requirements

Two years of college from an accredited college or university, with major coursework in Business or Public Administration or a related field.
One year of general office or administrative experience.
Knowledge of basic accounting principles and practices and business math.
Knowledge of City, State, and Federal policies and regulations relating to the assigned area of responsibility.
Knowledge of English usage, spelling, and punctuation.
Knowledge of research methods.
Knowledge of modern office practices, procedures, equipment, and clerical techniques as required by the individual job.
Ability to learn City and departmental policies, procedures, and administrative systems.
Ability to learn research and data collection methods and techniques.
Ability to communicate clearly and effectively.
Ability to establish and maintain cooperative working relationships with people contacted in the course of work.
Ability to operate a computer keyboard and other basic office equipment.
Ability to perform all physical requirements of the position.
Applicants may substitute two years of related full-time experience for one year of higher education, or one year of related higher education for two years of experience, to meet minimum requirements. One year of full-time experience is defined as 30 or more hours per week for 12 months; one year of higher education is defined as 30 completed credit hours at an accredited college or university.

Nice To Haves

Complete and pass 40 hours of IRS-provided tax law instruction in a classroom setting.
Two years of supervisory experience.
Experience preparing and electronically filing income tax returns.
Valid Class C Texas Driver’s License.

Responsibilities

Assist with duties supporting the administrative operations of the assigned department or division.
Answer inquiries regarding policies and procedures.
Ensure compliance with current City and department rules and regulations.
Compose, type, and proofread reports, letters, memos, and statistical or confidential information.
Assist with monitoring and reviewing expenditures and provide information to department staff for budget preparation.
Maintain calendars and schedule activities, meetings, and events.
Coordinate activities with other City departments, outside agencies, and the general public.
Monitor office supply inventory, review purchase requisitions, and review requests for payments.
Assist with initiating personnel requisitions and monitor overtime, attendance records, and employee payrolls.
Research and compile data for special projects and reports.
Organize and maintain filing systems and records related to the assigned area, as needed.
Respond to and resolve difficult and sensitive citizen inquiries and complaints, as needed.
Prepare public relations data, brochures, and handouts, as needed.
Perform related duties and fulfill responsibilities as required.