Administrative Assistant I (Temporary)
About The Position
The Administrative Assistant provides comprehensive administrative and organizational support to the C-Suite, executive leadership, and department management staff teams. The role supports executive productivity by anticipating needs, streamlining administrative processes, fostering efficient communication, and managing priorities in a fast-paced environment. This is a temporary, full-time position with an anticipated assignment end date in May 2027. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour lunch break. The position is with Neighborhood Healthcare, a private, nonprofit community health organization.
Requirements
- High school diploma or GED.
- Two years of office experience.
- Excellent verbal and written communication skills, including composition, typing, and proofreading.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Strong organizational skills and the ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and confidentiality when handling sensitive information.
- Ability to interpret instructions in written, oral, diagram, or schedule form.
- Ability to work independently and as part of a team.
- Ability to handle highly confidential information in a professional and ethical manner.
- Ability to lift or carry 20 pounds.
- Ability to stand for long periods.
Nice To Haves
- Previous experience as an Administrative Assistant or in a similar role.
- Previous experience in a healthcare setting.
Responsibilities
- Greet and direct visitors and staff.
- Answer incoming calls promptly and professionally.
- Open, date stamp, and distribute incoming mail; prepare outgoing mail and add postage.
- Schedule catering for meetings as requested.
- Submit corporate credit card receipts or invoices using a finance software system.
- Monitor and submit credit card purchases using finance software.
- Maintain office equipment and place service calls as needed.
- Report computer, phone, and facility issues through the ticketing system as needed.
- Track office supplies and order supplies as needed.
- Receive and process subpoenas and other requests for records.
- Schedule and maintain conference room reservations.
- Provide administrative assistance to Leadership, other support staff, and the Board of Directors as requested.
- Coordinate travel arrangements for Leadership and managerial staff as needed.
- Organize, arrange, and clean up meetings, training sessions, and events.
- Assist Leadership with organizing monthly Board of Directors meetings, the Board of Directors Retreat, and Board of Directors Trainings.
- Perform other related duties as assigned.
- Follow safety procedures and report injuries or unsafe conditions.
- Maintain knowledge of policies and procedures related to safe work practices, use appropriate body mechanics, and follow infection-control procedures, including blood-borne pathogen protocols.
- Protect patient, employee, and volunteer privacy and access information only on a need-to-know basis for business purposes.
- Comply with corporate integrity and security obligations and report unethical, fraudulent, or unlawful behavior.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
