VITA Administrative Associate (Tax Preparer) - Temporary

City of San Antonio•Various Locations Across San Antonio, TX

2d•Onsite

About The Position

Under immediate supervision, the VITA Administrative Associate (Tax Preparer) completes client intake, prepares tax returns, and files them. The position has no supervisory responsibilities and is temporary, unclassified, at-will employment with no disciplinary appeal rights to the Municipal Civil Service Commission. Work is primarily in an office at various locations across San Antonio. Schedules vary by location, and weekend and evening availability is required. Applicants can expect to work 28–33 hours per week.

Requirements

High school diploma or GED equivalent recognized by the Texas Education Agency or a regional accrediting agency.
One year of general clerical work experience, or completion of an SA Ready to Work training program in Finance/Insurance, Healthcare, or Professional Services/Other.
Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette.
Knowledge of basic mathematical principles and methods.
Knowledge of record-keeping and filing principles and procedures.
Skill in using a personal computer and associated software programs.
Ability to operate a computer keyboard and other basic office equipment.
Ability to communicate clearly and effectively.
Ability to perform routine clerical work.
Ability to establish and maintain effective working relationships with the general public and City staff.
Ability to interpret and apply city and department policies, procedures, and guidelines.
Ability to compile, organize, and maintain accurate and complete records and files.
Ability to learn data retrieval and input methods.
Weekend and evening availability is required.
Selected applicants must receive satisfactory results from pre-employment drug testing and background checks.

Nice To Haves

Ability to complete and pass 40 hours of IRS tax law instruction in a classroom setting.
Experience preparing and electronically filing income tax returns.

Responsibilities

Complete tax return intake, preparation, and filing.
Perform clerical duties, including maintaining personnel and payroll records, data entry, filing, distributing mail, answering telephones, and taking messages.
Type and proofread reports, letters, memos, flyers, and statistical charts.
Respond to inquiries about department services and activities and assist visitors.
Prepare payroll and related transactions as needed; assist in compiling and maintaining personnel records.
Verify and review correspondence for conformance with established policies and procedures.
Order and maintain office-supply inventory.
Coordinate, organize, and maintain general office records.
Prepare routine reports and correspondence.
Research and compile data for special projects and reports as needed.
Order supplies and equipment and maintain a petty cash fund.
Issue permits and collect associated fees.
Perform related duties and fulfill responsibilities as required.