Vice President (TS Finance & Administration)

Golub Capital•Chicago, IL

6d•Hybrid

About The Position

The Vice President of TS Finance & Administration will take on key operational responsibilities for Technology Solutions, including contract approvals, invoice processing, financial reporting, and financial governance of AI consumption. The role will maintain continuity of critical finance operations while modernizing and scaling processes through process improvement, automation, data-driven decision-making, and disciplined oversight of consumption-based AI investments. The position establishes financial governance and AI consumption management across enterprise licenses, vendor platforms, cloud-hosted solutions, internally developed applications, and agent-based systems. It designs funding and approval workflows, develops cost allocation and chargeback methods, monitors utilization and spend, evaluates technology investments and total cost of ownership, and provides executive reporting and recommendations. The role also leads transformation and innovation by streamlining, standardizing, and automating finance processes; evaluating AI-enabled capabilities; developing business cases and measurement methodologies; and partnering with Technology Solutions leadership to modernize finance operations and support the Firm’s growth and scalability objectives.

Requirements

Bachelor’s degree.
10+ years of experience in FP&A, financial operations, contract management, budget administration, or portfolio financial oversight.
Proven track record of driving operational excellence through process redesign, automation, workflow optimization, and AI-enabled solutions.
Experience managing complex budgets, including forecasting, variance analysis, investment prioritization, and expense governance.
Experience partnering across teams and with senior business stakeholders to drive measurable results.
Exceptional communication and stakeholder management skills, with the ability to influence decision-making across all organizational levels.
Demonstrated understanding of consumption-based technology pricing, including cloud services, software licensing, API consumption, AI model utilization, token consumption, and other usage-based cost structures.
Experience developing governance processes, controls, approval workflows, and spending policies for variable-cost technology services in rapidly evolving environments.
Ability to understand and communicate the financial implications of AI technologies, including model selection, infrastructure costs, licensing structures, vendor pricing, and consumption economics.
Experience building forecasting, budgeting, capacity planning, and demand management models for costs driven by utilization, adoption, and business demand rather than fixed annual agreements.
Experience evaluating total cost of ownership, cost allocation and chargeback methodologies, and investment business cases for technology platforms, AI solutions, and digital products.
Experience partnering with technology organizations, cloud platforms, software vendors, and AI solution providers to negotiate and optimize commercial terms and consumption-based agreements.
Demonstrated ability to effectively leverage AI tools in day-to-day work and critically assess the accuracy, limitations, and appropriate use of AI-generated outputs.
Enthusiasm for working in an office and creating a Gold Standard hybrid work culture.

Responsibilities

Establish and manage financial governance frameworks, including controls, approval processes, spending policies, and investment oversight across enterprise licenses, vendor platforms, cloud-hosted solutions, internally developed applications, and agent-based systems.
Design funding and approval workflows for AI initiatives, including token requests, model consumption limits, department budgets, budget thresholds, exception management, and financial guardrails.
Develop cost allocation and chargeback methodologies for AI expenses across business units, products, projects, and applications.
Monitor AI utilization and spending, and establish reporting and analytics on operational costs, usage trends, capacity requirements, budget performance, and emerging risks.
Partner with technology and business stakeholders to evaluate use cases, models, vendors, and investments, including total cost of ownership assessments.
Provide executive-level reporting and recommendations on investment priorities, spending trends, cost optimization, business value, return on investment, efficiency gains, and long-term financial implications of emerging technologies.
Identify and lead opportunities to streamline, standardize, and automate financial processes across planning, vendor management, contract administration, and portfolio governance.
Evaluate and implement AI-enabled capabilities to improve forecasting accuracy, reduce manual effort, strengthen controls, and enhance decision-making.
Develop business cases and methodologies to measure total cost of ownership, business value, return on investment, and efficiency gains for automation, AI initiatives, reporting, and operational improvement investments.
Establish a culture of continuous improvement through process optimization, advanced analytics, and data-driven decision-making.
Partner with Technology Solutions leadership to modernize finance operations and support the Firm’s long-term growth and scalability objectives.