Vice President (TS Finance & Administration)

Golub Capital • Chicago, IL

1d • $115,000 - $180,000 • Hybrid

About The Position

The Vice President (TS Finance & Administration) will assume key operational responsibilities for Golub Capital’s Technology Solutions Department, including contract approvals, invoice processing, financial reporting and AI financial governance. The role will help modernize and scale finance operations, ensure continuity of critical processes, and improve efficiency, cost transparency and oversight through process improvement, automation and data-driven decision-making.

The position establishes financial governance and spending controls across technology investments, including enterprise licenses, vendor platforms, cloud-hosted solutions, internally developed applications and agent-based systems. It designs funding and approval workflows for AI initiatives; monitors consumption and spending; develops cost allocation and chargeback methods; evaluates technology investments and total cost of ownership; and provides leadership with reporting and recommendations on investment priorities, business value, returns, optimization opportunities and emerging risks.

The role also leads transformation and innovation in finance operations by streamlining and automating planning, vendor management, contract administration and portfolio governance; evaluating AI-enabled capabilities; developing business cases and measurement methodologies; and partnering with Technology Solutions leadership to support the Firm’s growth and scalability. The position is expected to work in office and contribute to a Gold Standard hybrid work culture.

Requirements

• Bachelor’s degree required.
• At least 10 years of experience in FP&A, financial operations, contract management, budget administration or portfolio financial oversight.
• Proven record of operational excellence through process redesign, automation, workflow optimization and AI-enabled solutions.
• Experience managing complex budgets, including forecasting, variance analysis, investment prioritization and expense governance.
• Experience partnering across teams and with senior business stakeholders to achieve measurable results.
• Exceptional communication and stakeholder-management skills, with the ability to influence decision-making across organizational levels.
• Understanding of consumption-based technology pricing, including cloud services, software licensing, API consumption, AI model and token utilization, and other usage-based costs.
• Experience developing governance processes, controls, approval workflows and spending policies for variable-cost technology services.
• Ability to understand and communicate AI financial implications, including model selection, infrastructure costs, licensing, vendor pricing and consumption economics.
• Experience building forecasting, budgeting, capacity-planning and demand-management models for costs driven by utilization, adoption and business demand.
• Experience evaluating total cost of ownership, cost allocation and chargeback methodologies, and investment business cases for technology platforms, AI solutions and digital products.
• Experience partnering with technology organizations, cloud platforms, software vendors and AI solution providers to negotiate and optimize commercial terms and consumption-based agreements.
• Ability to use AI tools effectively in day-to-day work and critically assess the accuracy, limitations and appropriate use of AI-generated outputs.
• Enthusiasm for working in office and helping create a Gold Standard hybrid work culture.

Responsibilities

• Establish and manage financial governance frameworks, including controls, approval processes, spending policies and investment oversight across technology services and systems.
• Design funding and approval workflows for AI initiatives, including token requests, model consumption limits, department budgets, thresholds, exception management and financial guardrails.
• Develop cost allocation and chargeback methodologies for AI-related expenses across business units, products, projects and applications.
• Monitor AI utilization and spending, and create reporting and analytics on operational costs, usage trends, capacity requirements, budget performance and emerging risks.
• Partner with technology and business stakeholders to evaluate use cases, models, vendors and investments, including total cost of ownership assessments.
• Provide executive-level reporting and recommendations on investment priorities, spending trends, cost optimization, business value, return on investment, efficiency gains and long-term financial implications.
• Identify and lead opportunities to streamline, standardize and automate processes across planning, vendor management, contract administration and portfolio governance.
• Evaluate and implement AI-enabled capabilities to improve forecasting, reduce manual work, strengthen controls and support decision-making.
• Develop business cases and methodologies to measure total cost of ownership, business value, return on investment and efficiency gains for automation, AI, reporting and operational improvement investments.
• Establish continuous improvement through process optimization, advanced analytics and data-driven decision-making.
• Partner with Technology Solutions leadership to modernize finance operations and support long-term growth and scalability.
• Perform finance operations that include contract approvals, invoice processing and financial reporting.

Benefits

• The total compensation package may include medical, financial and other benefits.
• 401(k) eligibility.
• Paid time off benefits, including vacation, sick time and parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior