Vice President of Finance & Administration

Charles River CFO • New York, NY

1d • Hybrid

About The Position

The Vice President of Finance & Administration leads the Foundation’s financial and administrative functions and serves as a strategic partner to the CEO, senior leadership team, and Board. The role ensures the organization has the resources, systems, and insights needed to advance its mission and sustain its impact. It combines strategic financial leadership with hands-on execution in a lean, collaborative nonprofit environment.

The position leads financial strategy and planning, accounting and financial operations, Board and regulatory compliance, revenue and risk administration, and development of the finance and accounting function. It also supports strategic initiatives and fundraising, and represents the Foundation at external engagements as needed.

The position is based in Midtown West, New York City, with a hybrid schedule requiring on-site presence three days per week. It is a 6–12-month assignment requiring 30–40 hours per week. Occasional evening and weekend meetings, fundraising events, and organizational activities may be required. Periodic travel to the Foundation’s Los Angeles office and other locations may also be required.

Requirements

• Bachelor’s degree in accounting, finance, business administration, or a related field.
• At least 10 years of progressively responsible finance and accounting experience, including significant nonprofit financial management and leadership experience.
• Demonstrated success partnering with CEOs, senior executives, boards of directors, and volunteer leadership.
• Supervisory experience and the ability to coach, develop, and manage teams and external providers.
• Strong knowledge of nonprofit accounting, internal controls, audits, tax compliance, and regulatory reporting.
• Advanced analytical and financial modeling skills, including forecasting and scenario planning.
• Excellent communication and relationship-building skills, including the ability to translate financial results into clear business decisions.
• Strong judgment, discretion, integrity, and the ability to manage competing priorities.
• Understanding of social welfare systems and poverty, along with commitment to the Foundation’s mission and diversity, equity, and inclusion.
• Ability to work on-site in Midtown West three days per week.
• Flexibility to attend occasional evening and weekend meetings, fundraising events, and organizational activities; periodic travel to the Los Angeles office and other locations may be required.

Nice To Haves

• CPA, MBA, or another relevant advanced credential.
• Sage Intacct and Salesforce experience.

Responsibilities

• Advise the CEO and senior leadership on financial sustainability, organizational priorities, and resource allocation.
• Lead annual budgeting, multiyear financial planning, rolling forecasts, and scenario analysis.
• Monitor financial performance, explain trends and variances, and recommend actions to address risks and opportunities.
• Partner with department leaders to strengthen financial planning and accountability.
• Ensure accurate and timely accounting, financial reporting, and monthly and year-end close processes.
• Oversee cash management, liquidity, banking relationships, cash-flow forecasting, and investment accounts.
• Monitor investments against the Board-approved Investment Policy Statement.
• Maintain effective financial policies, internal controls, and reporting systems.
• Oversee Sage Intacct, Salesforce, and related financial and donor-system integrations.
• Serve as the primary management liaison to the Board Treasurer and Finance & Audit Committee.
• Prepare and present financial statements, reporting packages, and actionable recommendations to leadership and the Board.
• Lead the annual financial statement audit and coordinate with external accounting, audit, tax, and legal advisors.
• Oversee Form 990, New York CHAR500, and other applicable filings and regulatory reporting.
• Ensure compliance with financial requirements associated with grants, contracts, donors, and other funding sources.
• Partner with Development and Advancement teams on gift processing, donor reporting, revenue recognition, and grant proposals.
• Oversee financial administration of grants, contracts, sponsorships, billing, and collections.
• Review contracts for financial, compliance, and risk considerations.
• Partner with Operations on insurance coverage, renewals, claims, and broker relationships.
• Oversee payroll and benefits administration in collaboration with TriNet, Human Resources, and other providers.
• Manage relationships with vendors, consultants, and professional service providers.
• Lead and develop the finance and accounting function, including oversight of external accounting providers.
• Establish clear responsibilities, performance expectations, and development goals.
• Improve and automate processes to make financial information more accurate, accessible, and useful.
• Support strategic initiatives, fundraising activities, and executive and Board priorities.
• Represent the Foundation at donor meetings, conferences, and other external engagements as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive