Veterinary Diagnostic Laboratories Administrative Assistant (Part Time)

Colorado State University•Fort Collins, CO

22d•$20,000 - $20,500

About The Position

This position supports the general administrative operations of a unit within the CSU Veterinary Diagnostic Laboratory. Duties include reception, scheduling, reports and correspondence, fiscal activities, and consistent office support, with possible assistance organizing meetings, travel, and events. The role provides service to external clients by sharing information about specimen requirements, test pricing, turnaround times, and result availability, and by responding professionally to a wide range of inquiries. The assistant collaborates with internal teams to support laboratory operations, manages high-volume data entry and invoicing, processes credit card transactions, and responds to billing and account questions. Additional responsibilities may be assigned as needed. The position requires a valid driver’s license by the employment start date and continued maintenance of a license in good standing. It is designated as essential services, and employees may be required to report during emergencies. Work on holidays, weekends, and evenings is required as needed; overtime or work outside normal hours may also be required during emergencies. The role involves exposure to formalin and formalin-fixed tissues, as well as samples that may contain infectious agents, and requires adherence to PPE guidelines and standard operating procedures. The employee must safely lift and carry items weighing up to 50 pounds. There is no formal supervisory authority.

Requirements

High school diploma or GED.
Evidence of high-volume or high-speed keyboarding skills while accurately comparing, copying, or posting data, as well as analyzing and coordinating data.
Demonstrated clear and concise communication skills and attention to detail, as evidenced by written application materials.
Must possess or obtain a valid driver’s license by the employment start date and maintain it in good standing during employment.
Must safely lift and carry items weighing up to 50 pounds.
Must follow PPE guidelines and appropriate standard operating procedures when handling samples that may contain infectious agents or exposure to formalin and formalin-fixed tissues.
Must be available to work holidays, weekends, and evenings as needed, and overtime or outside normal operating hours during emergencies as required.
Must report without delay or interruption when required to provide essential or emergency services.

Nice To Haves

Desire to support all aspects of business operations and work with the public.

Responsibilities

Provide detailed information to external clients about specimen requirements, test pricing, turnaround times, and result availability.
Respond professionally and carefully to a wide range of client inquiries.
Collaborate with internal teams to fulfill requests and support efficient laboratory operations.
Support data updates, customer communications, and information sharing.
Manage high-volume data entry and invoicing accurately and with attention to detail.
Process credit card transactions and respond to billing and account activity inquiries.
Perform additional responsibilities as needed.
Provide general administrative support, including reception, scheduling, reports and correspondence, fiscal activities, and office support.
May assist with organizing meetings, travel, and events.