Vendor Master Data Coordinator (Vendor Onboarding & Compliance)

Oglethorpe Power Corporation•Tucker, GA

2d•$60,000

About The Position

Oglethorpe Power is hiring a detail-oriented, service-minded Vendor Maintenance Coordinator in Supply Chain Services to protect the integrity of vendor master data and support the teams that rely on it. The role involves researching, creating, and maintaining vendor records and helping safeguard vendor information and prevent payment fraud. The coordinator will join a collaborative team and receive hands-on training from an experienced team member. The position works with Supply Chain, Plant Operations, Capital Projects & Technical Services, Accounts Payable, Tax, Treasury, Corporate Accounting, and vendors. It supports vendor onboarding and due diligence, secure electronic recordkeeping, service responses, data cleanup, process improvements, system testing, and backup coverage. The position is expected to begin in January 2027.

Requirements

High school diploma or GED.
At least 4–5 years of experience in vendor maintenance, accounts payable, or a closely related area; equivalent administrative experience may be considered.
Strong research mindset and careful attention to detail, particularly when validating documents, data, and banking information.
Clear, professional communication skills and a customer-service approach when working with internal teams and vendors.
Ability to manage several priorities independently while staying organized and responsive.
Collaborative, team-first mindset, curiosity, and adaptability to learn evolving processes and systems.
Proficiency with Microsoft Office and Outlook.

Nice To Haves

Associate degree.
Experience with vendor master data, supplier onboarding, accounts payable processing, or data-verification tools.
Familiarity with Maximo, Lawson/Infor, Supply Chain, or Accounts Payable processes.
Knowledge of accounts payable controls, vendor compliance, or fraud-prevention practices.

Responsibilities

Create and maintain accurate vendor records in Maximo and Lawson/Infor, including legal entity information, remit-to addresses, banking details, location codes, payment methods, and tax-related data.
Partner with internal departments and vendors to gather required documentation and approvals.
Research vendor information before creating or updating records, help prevent duplicates, and ensure records meet verification requirements.
Support vendor due diligence, including W-9 collection, TIN verification, OFAC and other screening, credit-risk review, and internal system research.
Independently verify banking and direct-deposit change requests, including confirmation by phone.
Maintain secure, complete electronic vendor files in SharePoint, vendor-specific folders, and document-management systems, and help transition paper records to electronic files.
Respond to internal and external questions through the vendor-maintenance mailbox within established service expectations.
Work with the Tax team to keep vendor classifications and W-9 records current.
Support vendor-data cleanup, process improvements, system testing, and other projects as needed.
Cross-train with teammates to provide reliable backup coverage.