Vendor Onboarding & Risk Specialist

IREN•Childress, TX

7d•Remote

About The Position

IREN is a leading AI Cloud Service Provider delivering large-scale GPU clusters for AI training and inference. Its vertically integrated platform is supported by grid-connected land and data centers in renewable-rich regions across the U.S. and Canada. The Vendor Onboarding & Risk Specialist owns the end-to-end vendor onboarding process, ensuring new and existing suppliers are qualified, documented, and approved in accordance with company policy before work is awarded or purchase orders are issued. The role coordinates vendor prequalification, NDAs, insurance and safety verification, financial and sanctions screening, and vendor master activation. It maintains the vendor risk register, monitors compliance throughout supplier relationships, and ensures onboarding records are complete, current, and audit-ready. The position is remote in Texas, within Procurement, and reports to the Procurement Manager. IREN states that it operates its data centers with 100% renewable energy and emphasizes responsible and sustainable operations. The role requires 3–5 years of relevant experience in vendor onboarding, supplier compliance, procurement, contracts administration, risk, or audit support. Post-secondary education in business, supply chain, law, or risk management, or progress toward a relevant designation, is preferred.

Requirements

3–5 years of experience in vendor onboarding, supplier compliance, procurement, contracts administration, risk, or audit support.
Experience coordinating due diligence, prequalification, or approval workflows involving multiple internal stakeholders and external parties.
Working knowledge of NDAs, certificates of insurance, and contractor safety prequalification requirements.
Strong organizational skills and demonstrated ability to manage registers, deadlines, renewals, and a high volume of open requests.
High attention to detail and comfort reviewing legal, financial, and compliance documentation.
Proficiency in Microsoft Excel, SharePoint, Teams, and standard business systems.
Strong communication skills, including professional vendor follow-up and escalation when required.
Ability to maintain confidentiality and appropriately handle sensitive commercial, legal, and supplier information.

Nice To Haves

Experience in construction, engineering, energy, utilities, mining, data centre, or industrial operating environments.
Familiarity with third-party risk management frameworks, sanctions screening tools, or supplier compliance platforms such as ISNetworld, Avetta, or ComplyWorks.
Understanding of contractor safety management requirements, including WorkSafeBC or equivalent provincial regulations.
Working knowledge of ERP or procure-to-pay systems such as SAP, NetSuite, Dynamics 365, or Coupa.
Post-secondary education in business, supply chain, law, or risk management, or progress toward a relevant designation.

Responsibilities

Own the intake, coordination, tracking, and closeout of new vendor and vendor change requests through approval and system activation.
Determine required due diligence based on spend, scope, site access, criticality, and commercial or safety risk; confirm required reviewers and approvers.
Issue and collect vendor onboarding packages, including registration forms, banking and tax details, insurance certificates, safety documentation, and compliance attestations.
Follow up with vendors and internal stakeholders about outstanding items and escalate delayed or blocked onboardings to the Procurement Manager.
Coordinate vendor master setup and changes with Finance and Procurement after approvals and documentation are complete.
Coordinate the issuance, tracking, negotiation support, and execution of NDAs and other onboarding agreements using approved templates and Legal guidance.
Maintain the NDA register, file executed agreements, and confirm an executed NDA is in place before confidential information is shared with suppliers.
Refer non-standard NDA terms or vendor redlines to Legal and track their resolution through signature.
Administer vendor prequalification, including collecting and reviewing safety programs, incident statistics, certifications, licences, and WorkSafeBC or equivalent clearance letters.
Verify insurance certificates against company requirements and track renewals.
Coordinate HSE review and approval for contractors requiring site access and maintain the approved contractor list.
Monitor expiring documents and prequalification status, and notify vendors and internal stakeholders ahead of lapses.
Perform sanctions, adverse media, corporate registry, and financial health screening on new and high-risk vendors and document results.
Coordinate IT, Cybersecurity, privacy, and data-handling assessments for vendors accessing company systems or data.
Maintain the vendor risk register, including risk ratings, mitigation actions, owners, and review dates.
Support periodic reassessment of critical, high-spend, and high-risk vendors and recommend changes to approval status.
Maintain onboarding, NDA, prequalification, insurance, and risk registers in SharePoint and the ERP or procurement system; ensure files are complete, consistently named, version controlled, and retained in accordance with policy and audit expectations.
Report on onboarding pipeline status, cycle times, compliance exceptions, expiring documents, and open risk actions.
Support internal and external audits by retrieving vendor due diligence evidence and approval records.
Serve as the central point of contact for internal requestors and vendors regarding onboarding requirements, timelines, and status.
Develop and refine onboarding forms, checklists, templates, vendor guides, and process documentation.
Identify opportunities to simplify, standardize, and automate onboarding and compliance workflows.
Support vendor performance reviews and offboarding of inactive or non-compliant vendors.

Benefits

Medical, dental, and vision insurance coverage, 100% company paid for employees and dependents.
Company-paid life and disability insurance.
Voluntary life and critical illness coverage.
Employee Assistance Program and virtual health care platform.
RRSP with company match.
Voluntary TFSA.
Three weeks annually for vacation and paid holidays.
Flexible work arrangements (remote/hybrid) for some roles.
Opportunities for advancement and internal mobility.
Training and personal development opportunities.
Company events and team-building activities.
Relocation assistance, subject to applicability and the successful candidate’s circumstances.
Total Compensation package may include an annual incentive bonus and equity (long-term incentive).