Vendor Maintenance Associate

Dollar Tree•Chesapeake, VA

13d•$20 - $23•Onsite

About The Position

As a Vendor Maintenance Associate at Dollar Tree’s corporate office, you'll play a critical role in maintaining accurate vendor records and supporting payment operations across the organization. You'll be responsible for vendor setup, vendor master data maintenance, banking information administration, and compliance-related processes that help ensure accurate and timely vendor payments. Your attention to detail and ability to manage sensitive information will directly support the efficiency and integrity of our Accounts Payable and vendor management processes.

Requirements

Strong verbal and written communication skills
Ability to effectively interact with all levels of management and a wide variety of vendor partners
Working knowledge of Accounts Payable processes and internal controls
Strong analytical, problem-solving, and decision-making skills
Ability to exercise discretion and maintain confidentiality when handling sensitive information
Excellent organizational skills with the ability to manage multiple priorities
Strong attention to detail and commitment to accuracy
Ability to work independently and collaboratively within a team environment
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook

Nice To Haves

Previous Vendor Maintenance experience
Experience supporting Accounts Payable or vendor master data functions
Familiarity with Lawson ERP systems
Experience working with banking platforms and electronic payment processes
Knowledge of vendor onboarding, tax compliance, and supplier maintenance best practices

Responsibilities

Establish and maintain merchandise and expense vendors within Lawson
Process vendor updates, changes, and record maintenance in accordance with company procedures
Maintain vendor addresses, email information, freight policy codes, and purchase order terms within Lawson and AS400 systems
Create and update vendor templates within Wells Fargo, Kyriba, and RBC banking platforms
Accurately maintain vendor banking information for ACH, CTX, and EDI payment processing
Obtain Tax Identification Numbers (TINs) and assign appropriate income codes to vendor records
Perform IRS TIN matching and validation through IRS systems
Conduct bank account verification utilizing approved verification tools and processes
Ensure compliance with internal controls and vendor onboarding requirements
Maintain confidentiality and safeguard sensitive vendor and banking information
Review and process bank returns from Wells Fargo and RBC
Enter and maintain vendor information supporting Concur and other payment-related systems
Process Ariba P2P tag-along entries and related system updates
Support vendor payment processing by maintaining accurate master data records
Research and resolve vendor maintenance issues to ensure smooth payment operations
Communicate professionally with vendors and internal business partners regarding vendor setup and maintenance requests
Partner with Accounts Payable and other departments to resolve vendor-related inquiries
Build positive relationships with vendors and internal stakeholders
Assist with special projects and process improvement initiatives as assigned