Vendor Authentication Administrator

UIOWA•Iowa City, IA

6d•Onsite

About The Position

The University of Iowa Accounts Payable Department is hiring a Vendor Authentication Administrator to support vendor onboarding, authentication, and fraud prevention. The role reviews new vendor requests, verifies vendor legitimacy, and handles ACH banking changes, Admin eSupplier access, vendor mergers, and bankruptcy processes. It also supports 1099 processes, payment verifications, failed payment reviews, and vendor file maintenance to improve record accuracy and reduce duplicates. The administrator serves as a resource for vendor-team processes and collaborates with internal and external partners on analytical work, process improvement, and customer support. This position is fully on campus at PCO and is scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m. Pay is $43,240, commensurate. The position is not eligible for University sponsorship for employment authorization. Applicants must submit a resume and cover letter marked as a “Relevant File.” Successful candidates must self-disclose conviction history and undergo a criminal background check; up to five professional references may be requested. Iowa state agency employers use E-Verify to confirm employment eligibility.

Requirements

Bachelor’s degree in accounting or a related field, or an equivalent combination of education and experience.
Typically six months of experience in accounting, vendor management, and/or fraud analysis.
Proficiency with computer software applications such as Microsoft Office, including Excel and Word.
Excellent written and verbal communication skills.
Good organizational and analytical/statistical skills, with the ability to meet deadlines and multitask.
Excellent project management skills.

Nice To Haves

Knowledge of automated accounting systems.
Extensive experience managing vendor information and conducting analyses to assess validity and identify potential indicators of fraud.
Familiarity with University systems such as PeopleSoft, APPO, ePro, and ProTrav.
Knowledge of University business processes and procedures.

Responsibilities

Assess risk for vendors new to the University and verify their legitimacy.
Maintain vendor record updates associated with mergers and acquisitions.
Maintain reports to monitor and thoroughly assess the legitimacy of new and existing vendors.
Accurately and efficiently process daily purchasing and payment transactions associated with new vendor requests and vendor mergers and acquisitions.
Review and manage ACH banking changes, Admin eSupplier access, and bankruptcy processes.
Support 1099 processes, payment verifications, failed payment reviews, and vendor file maintenance.
Serve as a resource for vendor-team processes and collaborate with internal and external partners.
Contribute to process improvement and customer support.