Vehicle Operations Logistics Specialist II (Manheim)

Cox Enterprises • Belcamp, MD

44d • $18 - $27 • Onsite

About The Position

This role is responsible for managing vehicle pickup and transportation requests, coordinating logistics, processing payments, and communicating with clients and vendors. The specialist will ensure accurate documentation, track vehicle movement, and maintain detailed records of transactions. This position requires strong organizational and communication skills, a good understanding of the auto transport industry, and the ability to work independently in a fast-paced environment.

Requirements

• High School Diploma/GED and 3 years' experience in a related field.
• OR any level degree/certification beyond a HS diploma/GED in a related discipline; OR 5 years' experience in a related discipline.
• Safe driver; valid driver's license required.
• Effective communication skills required.
• Must possess good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities required include close, distance and depth perception.
• Strong understanding of the auto transport industry, carrier types, truck types and capabilities.
• Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans, and solutions to identified issues and problems.
• Excellent verbal and written communication skills.
• Ability to handle high pressure situations and tight deadlines.
• Good judgment, discretion, tact and the ability to work easily at all levels within the organization.
• Ability to partner well with colleagues in a matrixed work environment.
• Ability to work independently and to undertake responsibilities with minimal guidance.
• Must clear a pre-employment drug test (marijuana pre-employment drug test not administered for this position).
• Must be currently authorized to work in the United States for any employer without current or future sponsorship.

Responsibilities

• Generate and maintain weekly inventory compliance and operational performance reports.
• Monitor Ready Logistics' moves for Out of Compliance report and obtain EBOL's to research notes on unit's moves using AutoIMS & DHL.
• Manage vehicle pickup and transportation requests from clients and management teams.
• Provide transport quotes to clients and auction management.
• Coordinate vehicle transportation with lot agents, carriers, and transport providers.
• Oversee Element Door-to-Door process to ensure timely communication, billing, and organization.
• Use AS400 to create, manage, update, and cancel transportation and pickup documentation.
• Ensure required documents are provided to transporters and clients.
• Track vehicle movement from pickup to delivery.
• Process payment requests related to transportation, storage, and vehicle release fees.
• Review invoices and verify supplier information for accuracy.
• Coordinate with finance, posting, and accounting teams to facilitate payments.
• Submit payment requests through company systems and track requests through completion.
• Arrange shipment and delivery of checks via FedEx or USPS.
• Maintain detailed records of payments, invoice status, and related transactions.
• Serve as a point of contact for clients, transporters, lot agents, and internal teams.
• Collaborate with lot operations and transport teams to resolve inaccurate vehicle deliveries.
• Assist with other admin functions as needs arise.

Benefits

• Sixteen hours of paid time off every month
• Seven paid holidays throughout the calendar year
• Bereavement leave
• Time off to vote
• Jury duty leave
• Volunteer time off
• Military leave
• Parental leave
• Health care insurance (medical, dental, vision)
• Retirement planning (401(k))
• Paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED