Upset Price Sale Coordinator

County of Delaware•Media, PA

About The Position

The Upset Price Sale Coordinator organizes and manages the County’s annual Upset Sale. Under general supervision of the office managers, the coordinator manages eligible-property information, determines outstanding liens and payments with local taxing authorities, calculates sale prices, and prepares sale materials and required public notifications. The position coordinates service and sale-day staffing with relevant county departments, monitors bids, consults with the solicitor and represents the Tax Claim Bureau in court when sales are contested, and handles post-sale title searches, deeds, notices, and distribution of sale proceeds. The coordinator also responds to inquiries and processes payments and agreements related to the Upset Sale.

Requirements

High school graduate or equivalent.
Three years of previous experience in the Tax Claim Bureau.
Strong math skills.
Excellent communication, organizational, and customer service skills.
Working knowledge of Microsoft Office.
Must reside in Delaware County or be willing to move to the County within six months of starting employment.
Normal good health.
May be required to sit or stand for long periods.

Responsibilities

Create and manage the database of properties eligible for the Upset Sale.
Coordinate with local taxing authorities, the county, municipalities, and school districts to determine outstanding liens, tax payments, and related information.
Calculate sale prices using collected information.
Create and maintain sale sheets.
Coordinate with the Sheriff’s Department for personal service or posting of sale notices on properties.
Petition the court when the sheriff is unable to serve a property owner.
Consult with the solicitor and represent the Tax Claim Bureau in court when sales are contested.
Prepare all required public notifications.
Establish the sale date and coordinate with the Sheriff’s Department, Park Police, and Tax Claim personnel to ensure proper staffing on sale day.
Monitor all bids at the sale.
Order title searches and prepare deeds for sold properties.
Prepare and forward notices of sale to former owners.
Apply payments to properties and prepare check requests to distribute monies to interested parties.
Forward lists of unsold properties to the Judicial/Repository Sale Coordinator.
Answer telephone calls and inquiries about the Upset Sale process or payments; accept and apply payments and prepare agreements.
Perform other related duties.