University Advancement Office Coordinator (Administrative Support Coordinator I)

CSU Careers•Fullerton, CA

5d•Onsite

About The Position

The University Advancement Office Coordinator provides comprehensive project and detailed administrative, clerical, and operational support to the Office of the Vice President and serves as the division's operations coordinator. This role is crucial for the smooth functioning of the University Advancement department, which focuses on building and strengthening relationships with the community to encourage advocacy, investment, and support for the University's mission, goals, and programs. The ideal candidate will possess a positive attitude, an active and energetic mind, and demonstrate highly ethical practices with a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Requirements

High school diploma or the equivalent.
Two years of experience in general office, clerical, or administrative support work, or the equivalent.
Training at a vocational school or full-time college education may be substituted for the required experience on a year-for-year basis.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply a variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
A valid California driver’s license.

Nice To Haves

Bachelor’s Degree from an accredited college or university.
Comprehensive knowledge of the university infrastructure, policies, and procedures.
Experience working in a higher education setting.
Experience working with a board of directors.
Experience using Blackbaud database software.
Experience using OnBoard Portal web-based platform.

Responsibilities

Serves as the primary point of contact for front-office reception.
Manages purchasing, invoice tracking, and procurement card reconciliation.
Coordinates travel arrangements for the department.
Assists with event logistics.
Manages office supplies and inventory.
Provides administrative support for divisional initiatives.
Serves as the Divisional Asset Management Coordinator.
Acts as the primary Department Information Technology Coordinator (DITC) for the Vice President of University Advancement (VPUA) Office.
Serves as backup DITC for the division.
Acts as a liaison to property management, motor pool, and parking and transportation.
Performs other duties as assigned.
Must be able to work the annual Commencement ceremonies.