University Advancement Office Coordinator (Administrative Support Coordinator I)
About The Position
University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals, and programs in support of student and alumni success. We seek an exceptional individual to join our team as the University Advancement Office Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.
Requirements
- High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent.
- Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis.
- Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
- Thorough knowledge of English grammar, punctuation, and spelling.
- Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages.
- Ability to independently handle multiple work unit priorities and projects.
- Ability to apply a variety of policies and procedures where specific guidelines may not exist.
- Working knowledge of budget policies and procedures.
- Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.
- Ability to draft and compose correspondence and standard reports.
- Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
- A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
- Must be able to work the annual Commencement ceremonies.
Nice To Haves
- Bachelor’s Degree from an accredited college or university.
- Comprehensive knowledge of the university infrastructure, policies, and procedures.
- Experience working in a higher education setting.
- Experience working with a board of directors.
- Experience using Blackbaud database software.
- Experience using OnBoard Portal web-based platform.
Responsibilities
- Provides comprehensive project and detailed administrative, clerical, and operational support to the Office of the Vice President and serves as the division's operations coordinator.
- Serves as the Divisional Asset Management Coordinator.
- Primary Department Information Technology Coordinator (DITC) for the Vice President of University Advancement (VPUA) Office.
- Backup DITC for the division.
- Liaison to property management, motor pool, and parking and transportation.
- Performs other duties as assigned.
Benefits
- An array of health plans that include prescription drug coverage
- Dental and Vision coverage
- Income protection benefits including life insurance and disability
- Retirement plan through CalPERS
- Tuition waiver for employees and dependents if eligible
- FlexCash (in lieu of health and dental)
- Employee Assistance Programs
- 15 paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
