Administrative Support Coordinator (Administrative Support Coordinator I)
About The Position
The School of Nursing at San Diego State University is seeking a motivated and detail-oriented Administrative Support Coordinator to join their team. This position will support the administrative operations of the School of Nursing (SON) front office and serve as a primary resource for faculty, staff, students, and visitors, providing high-quality customer service while ensuring the efficient operation of the School's administrative office. The role involves collaborating with SON faculty and staff to support daily operations, coordinate special projects, and maintain continuity of administrative services.
Requirements
- Fully functional knowledge and skill in standard office procedures and practices.
- Ability to understand and operate in a variety of organizational structures.
- Thorough knowledge of English grammar, spelling, and punctuation.
- Ability to clearly communicate orally and in writing.
- Ability to use and quickly learn new office support technology systems and software packages.
- Knowledge and understanding of FERPA requirements.
- Ability to maintain confidentiality related to student data.
- 1-2 years of progressively responsible experience in an office or administrative environment (e.g., higher education, public sector, healthcare, or similar environments).
- Proficiency with MS Office, including Word and Excel, or similar office technology and software systems.
- Must be authorized to work in the United States on a full-time basis.
- Must comply with requirements set forth in CSU Executive Order 1083 as a condition of employment (mandated reporter).
Nice To Haves
- Some positions may require a knowledge of business mathematics beyond basic arithmetic.
Responsibilities
- Coordinate administrative and student-support operations by maintaining program databases, student files, Canvas homerooms, communications, the School newsletter, and clinical tracking systems.
- Support orientations, plans of study, academic-progress follow-up, evaluations, outreach, recruitment, events, accreditation activities, and report preparation.
- Verify and present institutional data.
- Build collaborative relationships with university stakeholders.
- Manage student-worker schedules, assignments, and timesheets.
- Support graduate-program administration with maintaining records of advising, counseling, and plans-of-study.
- Coordinate admissions interviews, prospective-student meetings, information sessions, recruitment events, calendars, databases, and Canvas resources.
- Assist with the development and maintenance of graduate programs and curricular updates.
- Maintain documentation for CCNE accreditation, BRN approval, and WASC.
- Distribute End of Program evaluations.
- Manage student health-requirement documentation for clinical placements.
Benefits
- 15 paid holidays
- Vacation
- Sick leave
- CalPERS pension plan with retiree healthcare
- Reciprocal agreements with other California public retirement systems, including the UC
- Medical, dental, and vision options at low or no cost
- CSU tuition fee waiver for employees and eligible dependents
- FlexCash
- Life and disability insurance
- Legal and pet plans
- Access to the library
- Access to campus events
- Access to employee groups
- Access to volunteer and social activities
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
