Administrative Support Coordinator (Administrative Support Coordinator II)

San Diego State University•San Diego, CA

5d•$4,367 - $6,362•Onsite

About The Position

The School of Exercise and Nutritional Sciences at San Diego State University is seeking a motivated and detail-oriented Administrative Support Coordinator to join our team. This position offers an exciting opportunity to coordinate administrative tasks for day-to-day operations and complex, special projects for the School of Exercise and Nutritional Science.

Requirements

Fully functional knowledge of and skill in standard office procedures and practices.
Ability to understand and operate in a variety of organizational structures.
Thorough knowledge of English grammar, spelling, and punctuation.
Ability to clearly communicate orally and in writing.
Ability to use and quickly learn new office support technology systems and software packages.
Strong proficiency in using Microsoft Office or similar office software packages, technology, and systems.
Experience supporting diverse populations and providing inclusive, customer-focused service.
Ability to learn and use enterprise systems for scheduling, document management, and workflow processes.
Experience supporting academic faculty and maintaining related records and documentation.
Experience assisting with scheduling, coordination, and planning activities and projects.
Valid California Driver’s License or the ability to obtain one within 30 days of hire.
Ability to lift objects up to 20-40 pounds; position involves standing, squatting, kneeling, and walking for significant times of the day.
Must currently be authorized to work in the United States on a full-time basis.

Nice To Haves

Some positions may require a knowledge of business mathematics beyond basic arithmetic.

Responsibilities

Provide front-office customer service, handle internal and external communications, triage inquiries, student assistant recruitment/training/scheduling, Gradescope support for TAs/ISAs/GAs, class scheduling support for 200+ lecturer, lab, and activity sections across terms, my.SDSU section maintenance, processing ENS 499/798 registration, syllabi collection, key and parking-pass records, purchasing and travel assistance, supply/equipment/catering coordination, and planning/execution of School events ranging from small meetings to events of up to 250 attendees.
Coordinate ENS facilities maintenance and repair activities with School leadership, faculty, SDSU Facilities/Project Management, vendors and lab personnel; prepare and track work orders and cost estimates, communicate project timelines and access needs, verify completion, monitor safety and hazardous-materials compliance, recommend improvements, and coordinate laundry service logistics for instructional and research labs.
Provide administrative support to key ENS academic and student programs including the Didactic Program in Dietetics (DPD) and Master of Science in Athletic Training (MSAT).
Support student application/admissions inquiries, campus visits, application tracking, student records, accreditation reporting, and special projects for DPD.
Coordinate admissions processing including ATCAS application review and correction; data entry in ATRACK information system for students, preceptors, and clinical-sites, accreditation report support, and data management for MSAT.
Coordinate and attend monthly meetings for the ENS Student Club; prepare agendas, materials, and meeting minutes; track action-items, and partner with School Director to support Council initiatives student engagement activities.

Benefits

15 paid holidays
vacation
sick leave
CalPERS pension plan with retiree healthcare
reciprocal agreements with other California public retirement systems, including the UC
Medical, dental, and vision options at low or no cost
CSU tuition fee waiver for employees and eligible dependents
FlexCash
life and disability insurance
legal and pet plans
Access to the library, campus events, employee groups, and volunteer and social activities