Administrative Support Coordinator (Administrative Support Coordinator I)
About The Position
The School of Nursing at San Diego State University is seeking a motivated and detail-oriented Administrative Support Coordinator to join our team. This position offers an exciting opportunity to support administrative operations of the School of Nursing (SON) front office and serve as a primary resource for faculty, staff, students, and visitors; providing high-quality customer service while ensuring the efficient operation of the School's administrative office. Work collaboratively with SON faculty and staff to support daily operations, coordinate special projects, and maintain continuity of administrative services.
Requirements
- Fully functional knowledge of and skill in standard office procedures and practices.
- Ability to understand and operate in a variety of organizational structures.
- Thorough knowledge of English grammar, spelling, and punctuation.
- Ability to clearly communicate orally and in writing.
- Ability to use and quickly learn new office support technology systems and software packages.
- Knowledge and understanding of FERPA requirements and possess the ability to maintain confidentiality related to student data.
- 1-2 years of progressively responsible experience in an office or administrative environment (e.g., higher education, public sector, healthcare, or similar environments).
- Proficiency with MS Office, including Word and Excel, or similar office technology and software systems.
- Must currently be authorized to work in the United States on a full-time basis.
Nice To Haves
- Some positions may require a knowledge of business mathematics beyond basic arithmetic.
Responsibilities
- Coordinate administrative and student-support operations by maintaining program databases, student files, Canvas homerooms, communications, the School newsletter, and clinical tracking systems; supporting orientations, plans of study, academic-progress follow-up, evaluations, outreach, recruitment, events, accreditation activities, and report preparation; verifying and presenting institutional data; building collaborative relationships with university stakeholders; and managing student-worker schedules, assignments, and timesheets.
- Support graduate-program administration with maintaining records of advising, counseling, and plans-of-study; coordinating admissions interviews, prospective-student meetings, information sessions, recruitment events, calendars, databases, and Canvas resources; assisting with development and maintenance of graduate programs and curricular updates; maintaining documentation for CCNE accreditation, BRN approval, and WASC; distributing End of Program evaluations; and manage student health-requirement documentation for clinical placements.
Benefits
- 15 paid holidays, vacation, and sick leave.
- CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
- Medical, dental, and vision options at low or no cost.
- CSU tuition fee waiver for employees and eligible dependents.
- FlexCash, life and disability insurance, legal and pet plans.
- Access to the library, campus events, employee groups, and volunteer and social activities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
