Unit Secretary - Acute Inpatient Units
About The Position
The Unit Secretary acts as a liaison and greets visitors, patients, and health care team members in a courteous, customer-focused manner. The role ensures patient charts are organized, accurate, and complete according to hospital chart order; initiates chart breakdown; and completes discharge checklists. The Unit Secretary monitors the electronic record for new orders, consults requiring completion, accurate treatment teams, patient status, new results, and advance directives. The position also enters equipment, advance diet, and transport orders; orders patient supplies and unit equipment; monitors and updates inventory and the downtime bin; enters dietary intake; and assists with safety and environmental rounds, cleanliness, and infection prevention efforts. Open positions include full-time roles on FM/IM Progressive Care (3–11 p.m., Monday–Friday), Acute Inpatient Rehab (weekday hours vary between 7 a.m.–3 p.m. or 7 a.m.–7 p.m., with an every-other-weekend rotation, Saturday/Sunday 7 a.m.–3 p.m.), and Medical/Oncology (7 a.m.–3:30 p.m., Monday–Friday). Part-time openings are available on Medical Telemetry/Cystic Fibrosis (7 a.m.–7:30 p.m. every Saturday and Sunday), Medical Telemetry (7 a.m.–7:30 p.m. every Saturday and Sunday), and NeuroSurgery/Surgical Oncology (7 p.m.–11 p.m., Monday–Friday). Duties and skills may vary by unit or department. The listed responsibilities describe essential functions but are not an exhaustive list; other duties may be assigned as required.
Requirements
- High school graduate or GED.
- Must be able to perform the professional, clinical, or technical competencies of the assigned unit or department.
Nice To Haves
- Completion of a medical terminology class is preferred.
Responsibilities
- Answer telephone calls and triage them to the unit; call consults, support services, and ancillary departments as needed.
- Monitor patient disposition as patients leave or return to the unit, using a log.
- Assist with non-patient-care needs requested by unit staff, such as turning off lights and delivering mail or flowers.
- Complete needed filing.
- Ensure the call light system is updated with patient assignments each shift.
- Inform Admitting of discharges immediately after patients leave the unit, if needed.
- Provide constant observation when required.
- Maintain the work area in a neat and orderly fashion.
- Schedule follow-up appointments for patients.
- Transport items to ancillary departments and pick up items as required.
- Perform the professional, clinical, or technical competencies of the assigned unit or department.
- Organize, maintain, and complete patient charts; initiate chart breakdown and complete discharge checklists.
- Monitor electronic records for new orders, consults requiring completion, treatment teams, patient status, results, and advance directives.
- Enter equipment, advance diet, and transport orders; order patient supplies and unit equipment.
- Monitor and update inventory and the downtime bin; enter dietary intake.
- Assist with safety and environmental rounds, cleanliness, and infection prevention efforts.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
