Unit Secretary, NICU, Part Time Days, Voorhees

Virtua Health•Franklin Township, NJ

1d•$19 - $26•Onsite

About The Position

The Unit Secretary performs clerical and secretarial duties in the NICU, preparing, compiling, and maintaining patient and operational records for the nursing unit. This is a part-time, on-site position at Virtua Health’s Voorhees location. The schedule consists of two rotating 12-hour day shifts per week, 7:00 a.m. to 7:00 p.m., totaling 24 hours per week. The position includes every third weekend (Saturday and Sunday) and every other holiday. The Unit Secretary processes and maintains unit clerical information, including laboratory and other test results; accurately enters physician orders into the computer system; responds to and routes calls and requests; assists with patient flow and visitor security; maintains complete and accurate electronic medical records; arranges transportation and follow-up appointments; and maintains supplies and equipment while coordinating service orders as needed. The role requires a high school diploma or equivalent, basic computer skills, familiarity with medical terminology or the ability to learn it, effective communication and interpersonal skills, and the ability to multitask. Secretarial or administrative assistant experience in a medical setting and additional coursework in medical support are preferred. Virtua offers benefits to full-time and part-time colleagues, including medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off and paid sick leave; short-term and optional long-term disability; life and AD&D insurance; tuition assistance; and an employee assistance program with free counseling sessions. Benefit eligibility is governed by applicable plan documents and policies.

Requirements

Basic computer skills, including word processing and data entry, and the ability to quickly learn and become proficient with unit computer systems.
Understanding of or familiarity with medical terminology, or the ability to learn it quickly to maintain accurate medical records.
Professional demeanor and strong interpersonal skills, with the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff at all levels.
Ability to multitask effectively.
High school graduate or equivalent.

Nice To Haves

One to two years of secretarial or administrative assistant experience in a medical setting.
Additional coursework in the medical support field.

Responsibilities

Process and maintain clerical information on the unit, including laboratory and other test results.
Transcribe and accurately enter physician orders into the computer system.
Respond to, screen, and refer telephone messages and requests regarding patient information and unit operations to appropriate personnel.
Assist with coordination of patient flow and visitor security.
Maintain patient medical records in the computer system, ensuring charts, records, physician orders, and admission, discharge, and transfer status are complete and accurate.
Arrange transportation and follow-up appointments with physicians.
Maintain supplies and equipment, place service orders, and coordinate with Environmental Support Services as required.