Unit Secretary, Emergency Department, Part Time, Voorhees

Virtua Health•Franklin Township, NJ

1d•$19 - $26•Onsite

About The Position

The Unit Secretary performs clerical and secretarial duties in the Emergency Department nursing unit, preparing, compiling, and maintaining patient and operational records. The position is based on-site at Virtua Health’s Voorhees location and is part-time, with one 12-hour rotating day per week, from 11:00 a.m. to 11:00 p.m. The role is scheduled for the second shift and totals 12 hours weekly. The Unit Secretary processes unit clerical information, responds to and directs telephone messages and requests, maintains electronic medical records, and supports patient flow, admissions, discharges, and transfers. The role also assists with unit rounding and visitor security, coordinates patient transportation, and helps maintain supplies and equipment and arrange service orders. The required education is high school graduation or equivalent. Basic computer skills, familiarity with medical terminology or the ability to learn it, effective communication, and the ability to multitask are required. One to two years of secretarial or administrative assistant experience in a medical setting and additional coursework in medical support are preferred.

Requirements

High school graduate or equivalent.
Basic computer skills, including word processing and data entry, and the ability to quickly learn and become proficient with unit computer systems.
Understanding of or familiarity with medical terminology, or the ability to quickly learn it to process and maintain accurate medical records.
Professional demeanor and strong interpersonal skills, with the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff at all levels.
Ability to multitask effectively.

Nice To Haves

One to two years of secretarial or administrative assistant experience in a medical setting.
Additional coursework in the medical support field.

Responsibilities

Processes and maintains clerical information on the unit.
Responds to, screens, and refers telephone messages and requests regarding patient information and unit operations to appropriate personnel.
Assists with coordination of patient flow, unit rounding, and visitor security.
Maintains patients’ electronic medical records and ensures patient charts and records are complete and accurate.
Communicates consults by contacting providers and facilitates admission, discharge, and transfer status.
Coordinates patient transportation to external facilities or discharge to home.
Maintains supplies and equipment, places service orders, and coordinates with Environmental Support Services as required.