Unit Secretary, NICU, Part Time Night, Voorhees

Virtua Memorial Hospital•Voorhees, NJ

5d•Onsite

About The Position

The Unit Secretary performs clerical and secretarial duties in the NICU, preparing, compiling, and maintaining patient and operational records on the nursing unit. The role supports unit operations by handling communications, coordinating patient flow, maintaining electronic medical records, and helping facilitate admissions, discharges, and transfers. This is a part-time, on-site night-shift position at Virtua’s Voorhees location, scheduled for 24 hours per week on a block schedule. The schedule includes every third weekend (Saturday and Sunday) and every other holiday.

Requirements

High school graduate or equivalent.
Basic computer skills, including word processing and data entry, and the ability to quickly learn and become proficient with unit computer systems.
Understanding of or familiarity with medical terminology, or the ability to quickly learn it to process and maintain accurate medical records.
Professional demeanor and strong interpersonal skills, including the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff at all levels.
Ability to multitask effectively.

Nice To Haves

One to two years of secretarial or administrative assistant experience in a medical setting.
Additional coursework in the medical support field.

Responsibilities

Process and maintain clerical information on the unit.
Respond to, screen, and refer telephone messages and requests about patient information and unit operations to appropriate personnel.
Assist with coordination of patient flow, unit rounding, and visitor security.
Maintain patients’ electronic medical records and ensure patient charts and records are complete and accurate.
Communicate consults by contacting providers and facilitate admission, discharge, and transfer status.
Coordinate patient transportation to external facilities or discharge to home.
Maintain supplies and equipment, place service orders, and coordinate with Environmental Support Services as needed.