Unit Secretary, Medical Surgical, Part Time Night, Voorhees
About The Position
The Unit Secretary performs clerical and secretarial duties on a medical-surgical nursing unit and prepares, compiles, and maintains patient and operational records. The role supports unit operations by handling communications, maintaining accurate electronic medical records, coordinating patient flow and transfers, and helping ensure that supplies and equipment are available. This is a part-time, on-site night-shift position at Virtua's Voorhees location. The schedule is one 12-hour shift during the first week and two shifts during the second week, rotating days each week, from 7:00 p.m. to 7:00 a.m. The role includes every third weekend (Saturday and Sunday) and every other holiday. The stated start date is January 2027.
Requirements
- Basic computer skills, including word processing and data entry, and the ability to quickly learn and become proficient with unit computer systems.
- Understanding or familiarity with medical terminology, or the ability to quickly learn it to process and maintain accurate medical records.
- Professional demeanor and strong interpersonal skills, including the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff at all levels.
- Ability to multitask effectively.
- High school graduate or equivalent.
Nice To Haves
- One to two years of secretarial or administrative assistant experience in a medical setting.
- Additional coursework in the medical support field.
Responsibilities
- Process and maintain clerical information on the unit.
- Respond to, screen, and refer telephone messages and requests regarding patient information and unit operations to appropriate personnel.
- Assist with coordination of patient flow, unit rounding, and visitor security.
- Maintain patients' electronic medical records and ensure charts and records are complete and accurate.
- Communicate consults by contacting providers.
- Facilitate admission, discharge, and transfer status.
- Help coordinate patient flow, including transportation to external facilities or discharge home.
- Maintain supplies and equipment and place service orders, coordinating with Environmental Support Services as needed.
Benefits
- Medical and prescription insurance
- Dental insurance
- Vision insurance
- Health and dependent care flexible spending accounts
- 403(b) plan; 401(k) subject to collective bargaining agreement
- Paid time off
- Paid sick leave as provided under state and local laws
- Short-term disability and optional long-term disability
- Colleague and dependent life insurance
- Supplemental life and AD&D insurance
- Tuition assistance
- Employee assistance program with free counseling sessions
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
