Unit Secretary, NICU, Part Time Night, Voorhees
About The Position
The Unit Secretary performs clerical and secretarial duties in the NICU nursing unit and prepares, compiles, and maintains patient and operational records. This is a part-time, on-site night-shift role at Virtua Health’s Voorhees location, with 12-hour shifts and a total of 24 weekly hours. The schedule follows a six-week block rotation and includes every third weekend and every other holiday. The Unit Secretary supports unit operations by processing clerical information, responding to and routing telephone messages and requests, maintaining accurate electronic medical records, communicating consults, and helping coordinate patient flow and transitions of care. The role also includes maintaining supplies and equipment and coordinating service orders as needed.
Requirements
- High school graduate or equivalent.
- Basic computer skills, including word processing and data entry, with the ability to quickly learn and become proficient with unit computer systems.
- Understanding or familiarity with medical terminology, or the ability to quickly learn it to process and maintain accurate medical records.
- Professional demeanor and strong interpersonal skills, including the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff at all levels.
- Ability to multitask effectively.
Nice To Haves
- One to two years of secretarial or administrative assistant experience in a medical setting.
- Additional coursework in the medical support field.
Responsibilities
- Process and maintain clerical information for the unit.
- Respond to, screen, and refer telephone messages and requests concerning patient information and unit operations to appropriate personnel.
- Assist with coordination of patient flow, unit rounding, and visitor security.
- Maintain patients’ electronic medical records and ensure charts and records are complete and accurate.
- Communicate consults by contacting providers.
- Facilitate admission, discharge, and transfer status.
- Coordinate patient transportation to external facilities or discharge home.
- Maintain supplies and equipment, place service orders, and coordinate with Environmental Support Services as required.
Benefits
- Medical and prescription insurance
- Dental insurance
- Vision insurance
- Health and dependent care flexible spending accounts
- 403(b) plan; 401(k) subject to collective bargaining agreement
- Paid time off
- Paid sick leave as provided under state and local laws
- Short-term disability
- Optional long-term disability
- Colleague and dependent life insurance
- Supplemental life and AD&D insurance
- Tuition assistance
- Employee assistance program with free counseling sessions
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
