Unit Coordinator

Beth Israel Lahey Health

11d•$21 - $28

About The Position

The Unit Coordinator facilitates the daily operations and administrative aspects of an inpatient nursing unit. This role coordinates patient flow, admissions, unit assistant staff, information systems, equipment, patient valuables, and medical records. The coordinator serves as a liaison between physicians and other staff, responds to inquiries, resolves immediate departmental or unit problems, and reports ongoing problems to the nurse manager. The position also supports compliance with medical-record standards, HIPAA, and JCAHO requirements, and attends unit or other meetings as needed.

Requirements

All staff must be vaccinated against influenza as a condition of employment.

Responsibilities

Facilitate patient flow through the unit and coordinate admissions with admitting, nursing staff, and the admission facilitator.
Assist providers and ensure needed supplies are available.
Obtain and communicate information for requested tests and procedures.
Coordinate registration for established protocols.
Coordinate unit assistant staff and administrative activities, including planning and overseeing work schedules for optimal staff utilization.
Assist in developing and implementing systems, policies, and procedures to ensure efficient processing of work.
Use available information systems supporting unit operations, including provider order entry, bed tracking, the nursing call system, and One Staff/payroll, ensuring timely responses and accurate data entry.
Ensure unit assistant staff training needs are met and serve as a point person for resolving information-systems issues.
Maintain basic troubleshooting competency for printer, copier, and fax issues.
Ensure patients are properly charged for equipment, supplies, and outside purchases.
Coordinate special purchases for patient-care needs, such as specialty beds.
Ensure unit equipment is adequately maintained and maintain equipment logs.
Perform or monitor activities related to JCAHO.
Manage the unit-based patient valuables program, investigate lost belongings, maintain tracking logs, provide summaries as requested, and report unresolved losses to the Operations Coordinator.
Act as a liaison between physicians and other staff, provide information, respond to inquiries, and resolve immediate unit or department problems.
Report ongoing problems to the nurse manager.
Maintain medical-record integrity in accordance with Medical Record Department standards and HIPAA and JCAHO requirements; establish systems for consistency and audit records for completeness.
Perform other unit assistant activities and special projects as requested by the Nurse Manager.
Attend and participate in unit staff meetings and other meetings as needed.