Unit Clerk

Elderwood•Buffalo, NY

17d

About The Position

At Elderwood at Williamsville SNF, the Unit Clerk supports residents’ health and well-being by providing administrative support to an assigned nursing unit. The position coordinates the placement and processing of Medical Record documents, performs unit secretarial duties, assists with inventory and requisitioning of nursing supplies, forms, and stock medications, and schedules resident appointments, laboratory work, and other diagnostic needs. The role requires discretion and confidentiality when handling resident information and regular interaction with residents, coworkers, visitors, and supervisors.

Requirements

Minimum age of 16 years.
Office practice skills.
Attention to detail and accuracy.
Tact, dependability, and a caring, compassionate attitude toward residents.
Understanding of the need for confidentiality and discretion when processing resident information.
Basic understanding of medical terminology and accepted abbreviations.
Ability to read, write, speak, and understand English at an intermediate or more advanced level.
Employment Certificate/Permit for applicable individuals.

Nice To Haves

High school diploma or equivalent preferred.
Knowledge of medical records processing preferred, but not required.

Responsibilities

Demonstrate understanding and implementation of regulatory guidelines; audit resident medical records and maintain audit documentation.
Close Medical Records following a resident’s hospitalization or permanent discharge, and perform other medical record procedures under the Unit Manager’s direction.
Protect and maintain the confidentiality and safekeeping of resident information.
Assist Medical Records with preparing Admission/Discharge Summary forms.
Type organizational lists and perform other secretarial functions for the unit.
Distribute mail to residents and unit staff.
Answer call light signals and direct or assist as appropriate.
Coordinate preparation of forms and documents for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments, including aide assignment sheets and ROM/Ambulation, skin, and behavior records.
Coordinate the collection of information from all disciplines for Inter-disciplinary Discharge Summaries and send it to the appropriate destination in a timely manner.
Schedule resident consultations and follow-up appointments, including Podiatry and Dental Consultant appointments and influenza vaccinations when applicable.
Notify attending physicians of visit due dates as required.
Inventory and requisition nursing-unit supplies, including treatment supplies, and print forms as assigned.
Maintain laboratory report schedules for admission, routine and annual requirements, and residents’ special needs; complete forms and schedule lab draws.
Assist with obtaining statistics for nursing monthly reports and annual state health department surveys.
Photograph residents upon admission and place the photograph in the Medication Book.
Assist with obtaining room labels for resident rooms.
Assist with transporting residents and passing meals as necessary and directed.
Obtain transportation approvals and schedule van transportation.
Attend facility and staff meetings, and required or preferred in-services.