Unit Clerk

Elderwood•Burlington, VT

26d•$19 - $22•Onsite

About The Position

Be the Organizational Heart of the Nursing Team At Elderwood at Burlington, our mission is People Caring for People. Guided by our values of Integrity, Collaboration, Accountability, Respect, and Excellence, we are committed to delivering compassionate, high-quality care while fostering a supportive environment for our employees. As a Unit Clerk, you will play a key role in keeping the nursing unit running smoothly by ensuring accurate documentation, coordinating communication, and supporting both clinical and administrative functions that directly impact resident care. If you're organized, detail-oriented, and passionate about supporting a healthcare team that makes a difference every day, we invite you to apply. Position Overview Unit Clerks support the health and well-being of residents by providing essential administrative and coordination support to the nursing unit. This role serves as a central communication point for staff, residents, families, and external providers while ensuring accurate documentation and smooth daily operations.

Requirements

Minimum of 16 years of age required; HS diploma or equivalent preferred
Employment Certificate/Permit required for applicable individuals
Office practice skills necessary
Attention to detail and accuracy in work required
Personal qualities of tact and dependability, caring and compassionate attitude toward residents
An understanding of need for confidentiality and discretion in processing of information about residents required.
Basic understanding of medical terminology and accepted abbreviations.
This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

Nice To Haves

Knowledge of medical records processing preferred but not required

Responsibilities

Maintain and organize resident medical records in compliance with regulatory standards
Audit charts and ensure documentation accuracy and completeness
Close medical records following hospitalization or discharge
Prepare admission and discharge summaries and coordinate required documentation
Support care planning, MDS processes, and interdisciplinary team meetings
Schedule resident appointments including labs, consults, dental, podiatry, and other services
Maintain lab schedules and ensure timely completion of required testing
Manage unit supplies, forms, and treatment materials through ordering and inventory tracking
Assist with clerical functions such as typing lists, updating records, and preparing documentation
Distribute mail and support communication across the unit
Respond to call lights and direct requests to appropriate staff when needed
Support resident transport coordination and scheduling of facility van services
Assist with obtaining statistics and documentation for reports and regulatory surveys
Maintain confidentiality of all resident information in accordance with HIPAA standards
Participate in staff meetings, training sessions, and in-service education
Demonstrates understanding and implementation of regulatory guidelines; audits medical records of individuals and maintains required audit documentation.
Closes Medical Records following the hospitalization or permanent discharge of the resident.
Performs other medical record procedures under the direction of the Unit Manager.
Upholds all rules pertaining to protection, safekeeping and confidentiality of information regarding residents.
Assists Medical Records with preparation of Admission/Discharge Summary form.
Types organizational lists and performs other secretarial functions for the unit.
Distributes mail to residents and staff of unit.
Answers call light signals; directs or assists as appropriate.
Coordinates the preparation of forms and documents needed periodically for Medical Records and Treatment Books, Resident Care Planning meetings, and MDS assessments. This includes aide assignment sheets, ROM/Ambulation Records, skin and behavior records.
Coordinates obtaining of information from all disciplines for Inter-disciplinary Discharge Summary and sending information to appropriate destination in a timely manner.
Schedules appointments for consults/follow up for residents including Podiatry and Dental Consultant appointments and influenza vaccinations, if applicable.
Notifies attending physicians of due date for visits, as required.
Responsible for inventory and requisition supplies needed on the nursing unit, including nursing treatment supplies and printing of forms, as assigned.
Handles all information about residents in a confidential manner.
Maintains lab report schedule for admission, routine and annual requirements or special needs of residents. Completes appropriate forms and schedules appointments for lab draws.
Assists with obtaining statistics for nursing monthly report and for annual survey by state health department.
Photographs residents upon admission and places picture in Medication Book.
Assists with obtaining of room labels for resident rooms.
Assists with transporting residents and passing meals as necessary and directed.
Obtains approvals for transportation and schedule van transportation.
Attends facility meetings, staff meetings, and required or preferred in-services.