Unit Clerk

Elderwood•Boston, MA

4d•Onsite

About The Position

The Unit Clerk provides essential administrative, clerical, and organizational support to the nursing unit at Elderwood at Parkway Health & Rehabilitation Center. The role helps coordinate resident records, appointments, supplies, and daily operations, supporting nurses and other healthcare professionals so they can focus on resident care. The position is full-time and onsite.

Requirements

Minimum age of 16 years.
Office practice skills.
Attention to detail and accuracy in work.
Tact, dependability, and a caring, compassionate attitude toward residents.
Understanding of the need for confidentiality and discretion when processing resident information.
Basic understanding of medical terminology and accepted abbreviations.
Ability to read, write, speak, and understand English at an intermediate or more advanced level.
Employment Certificate/Permit required for applicable individuals.

Nice To Haves

High school diploma or equivalent preferred.
Knowledge of medical records processing preferred but not required.

Responsibilities

Organize and place documents in resident medical records.
Perform clerical and secretarial duties for the nursing unit, including typing organizational lists and maintaining unit documentation.
Understand regulatory guidelines and assist with medical record audits and required documentation.
Close medical records following resident hospitalization or permanent discharge and perform other medical record procedures under the Unit Manager's direction.
Assist Medical Records with preparing admission and discharge summary forms.
Protect resident confidentiality and follow policies for safeguarding resident information.
Coordinate preparation of forms and documentation for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments, including aide assignment sheets, ROM/Ambulation Records, and skin and behavior records.
Coordinate information from various disciplines for Interdisciplinary Discharge Summaries and send documentation to the appropriate destination in a timely manner.
Schedule resident appointments, consultations, and follow-ups, including Podiatry, Dental Consultant appointments, and influenza vaccinations when applicable.
Notify attending physicians of required visit due dates.
Maintain laboratory report schedules for admissions, routine and annual requirements, and special resident needs; complete forms and coordinate laboratory appointments.
Assist with gathering statistics for monthly nursing reports and annual state health department surveys.
Manage nursing unit inventory and requisition necessary supplies, including treatment supplies, forms, and stock medications, as assigned.
Assist with obtaining resident room labels and photographing residents upon admission for placement in the Medication Book.
Distribute mail to residents and nursing unit staff.
Answer call light signals and direct or provide assistance as appropriate.
Assist with resident transportation and meal distribution as necessary and directed.
Obtain transportation approvals and coordinate facility van scheduling.
Attend facility meetings, staff meetings, and required or preferred in-services.
Perform other related duties as assigned.