Unit Clerk

The McGuire Group • Williamsville, NY

3d

About The Position

Harris Hill Nursing Facility is seeking a Unit Clerk to provide clerical and administrative support to the nursing department. The role helps keep units organized, stocked, and operating efficiently while supporting residents and healthcare teams. The position is part-time, with a 7am–3pm schedule and a rate of $16.50–$17.50 per hour, depending on experience.

Requirements

• High School Diploma or equivalent; an Associate's Degree is preferred.
• At least 6 months of experience in a customer service position; 1 year is preferred.
• Strong organizational and administrative skills.
• Excellent communication and customer service abilities.
• Proficiency with computers and electronic record systems.
• Ability to manage multiple tasks while maintaining accuracy and attention to detail.
• Knowledge of HIPAA privacy, security, and confidentiality requirements.
• Strong problem-solving skills and ability to work independently.
• Ability to collaborate effectively with nursing staff and interdisciplinary teams.
• Commitment to professionalism, accuracy, and resident-centered service.

Nice To Haves

• Associate's Degree.
• 1 year of experience working in a customer service position.

Responsibilities

• Maintain inventory of medical supplies by ordering and tracking supplies according to established par levels.
• Inventory medical supplies as requested by nursing leadership and administration.
• Track and maintain supply information using designated electronic systems.
• Keep supply areas clean, organized, and properly stocked.
• Communicate concerns regarding supply levels or product quality to nursing leadership.
• Coordinate transportation appointments and maintain appointment calendars as directed.
• Monitor laboratory schedules and reports as requested.
• Complete unit filing and maintain organized records.
• Respond to call bells by notifying appropriate staff members.
• Answer unit telephones and forward calls and messages appropriately.
• Prepare physician appointment packets for external medical appointments.
• Complete forms, reports, and documentation as requested.
• Complete monthly reports, including supply counts and equipment reports.
• Perform additional duties as assigned by the Unit Coordinator, Director of Nursing, or Administrator.

Benefits

• Paid Time Off (PTO) for Full-Time and Part-Time employees.
• Weekly or Same-Day Pay Options.
• Health, Dental, and Vision Insurance.
• Life Insurance.
• Employee Referral Bonus Program.
• Retirement Saving Options.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED