Senior Payroll Specialist - Union Payroll

Aston Carter•Benicia, CA

1d•$32 - $40•Onsite

About The Position

A long-established commercial construction organization specializing in gas, power, airport fueling, and telecom construction solutions is seeking a Union Payroll Specialist for its payroll team. The position manages full-cycle payroll for two subsidiary entities, provides backup support for additional entities, and serves as the primary point of contact for payroll reporting and labor compliance across multiple business units. This role is fully on-site five days per week in Benicia, California, in a commercial construction environment. The specialist works closely with payroll leadership, project and field personnel, contractors, and external agencies. Regular tools include Microsoft Office, particularly Excel, and labor compliance software such as LCP Tracker or DIR reporting tools. The position is contract-to-hire, with an hourly pay range of $32.00–$40.00.

Requirements

At least 3 years of construction payroll experience.
At least 5 years of total full-cycle payroll experience.
Demonstrated experience processing union payroll, including work with union employees and labor agreements.
Hands-on experience with full-cycle payroll, including payroll processing, payroll entries, and payroll support.
Proficiency in payroll tax processing, deductions, benefits administration, and payroll-related benefits.
Ability to prepare, reconcile, and analyze payroll reports, records, and information for internal and external stakeholders.
Working knowledge of labor law and labor agreements as they relate to payroll and union employees.
High school diploma or equivalent.
Proficiency in Microsoft Office applications, including the ability to use Excel for data entry, reporting, and analysis.
Strong attention to detail and accuracy in maintaining payroll records and compliance documentation.
Effective communication skills for corresponding with internal teams, contractors, and external agencies about payroll and compliance issues.

Nice To Haves

Associate or bachelor's degree in accounting.
Construction payroll background with exposure to multiple entities and business units.
Ability to support audits by preparing, maintaining, and distributing statistical, financial, accounting, and payroll reports.
Strong organizational skills and ability to manage multiple deadlines and priorities across different payroll schedules.

Responsibilities

Manage full-cycle payroll for more than 300 union and non-union employees across monthly, semi-monthly, and weekly payroll schedules.
Own payroll reporting for the company, subsidiaries, and business units, supporting a total of nine groups.
Monitor contractor, subcontractor, and sub-tier activity on construction projects for compliance with Federal Labor Standards Provisions, prevailing wage requirements under DBRA, applicable state labor laws, the California Labor Code, HUD Section 3 Requirements, and Countywide Local & Targeted Worker Hire Programs.
Ensure compliance documents from contractors and related parties are accurately and timely processed and submitted to appropriate entities, including local and federal agencies when applicable.
Request missing or revised documentation and communicate with internal teams and external partners to resolve discrepancies and maintain compliance.
Reconcile and report weekly certified payroll reports and related documentation to meet regulatory and contractual requirements.
Maintain complete, accurate, and organized payroll and labor compliance records in accordance with company policies and regulatory standards.
Use labor compliance software to enter, review, and approve certified payroll and other payroll-related documents.
Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, and payroll reports and tables for internal and external audits.
Verify check figures, postings, and payroll documents for accuracy and consistency across payroll records and reports.
Support the Payroll Manager and Assistant Payroll Manager with complex issues, special projects, and process improvements.
Perform other related duties and projects supporting payroll and finance functions.