Union Payroll Administrator

Aston Carter•Crown Point, IN

3d•$29 - $32•Onsite

About The Position

Aston Carter is seeking a Union Payroll Administrator for a Contract to Hire position based out of Crown Point, IN. This role is crucial for processing weekly union payroll from start to finish, ensuring accuracy, compliance, and timely payments. The administrator will manage various aspects of payroll, including timesheet verification, garnishment deductions, direct deposits, and responding to employee inquiries. They will also administer the electronic timekeeping system, maintain employee records, process termination checks, and prepare payroll reports. Collaboration with HR and other departments is key, as is working within integrated payroll and ERP systems. The position requires travel to field and project locations as needed and maintaining strict confidentiality of sensitive information. The ability to prioritize and manage multiple deadlines under pressure is essential.

Requirements

3-5 years of hands-on payroll experience, preferably in a dedicated payroll office environment.
Construction union payroll experience, with a strong understanding of union rules and practices.
Proficiency with Excel, including working with pivot tables, and familiarity with ERP systems such as Vista or similar platforms.
Experience using TRACK union payroll software for timekeeping and payroll processing.
Strong understanding of the flow of transactions in an integrated and automated payroll accounting system.
Ability to maintain confidentiality and exercise extreme discretion when handling sensitive employee and payroll data.
Excellent problem-solving and judgment skills, with a high level of attention to detail and accuracy.
Strong organizational skills and the ability to work effectively under pressure and tight deadlines.
Ability to communicate clearly and professionally with employees, management, and cross-functional teams.
Willingness and ability to travel approximately 25%, including trips of 3-5 nights when required.

Responsibilities

Process weekly union payroll from start to finish, including reviewing and verifying the accuracy of approved timesheets.
Track, calculate, and deduct garnishments and other special payroll deductions in compliance with applicable regulations and company policies.
Prepare and process employee paychecks and direct deposits, ensuring timely and accurate payment.
Respond to and resolve employee payroll-related questions and inquiries in a professional and timely manner.
Investigate payroll discrepancies by reviewing historical records and processing wage corrections or adjustments as needed.
Coordinate with HR and other departments to ensure accurate employee data flow, setup, and ongoing maintenance in payroll systems.
Administer the electronic timekeeping system, including employee setup, monitoring approved timesheet submissions, and ensuring accurate data transfers to and from the payroll system.
Maintain employee payroll records and process updates promptly, ensuring proper authorization and adherence to federal, state, and local regulations as well as company policies.
Process layoff and termination checks in accordance with required timelines and union requirements.
Prepare and deliver weekly payroll reports for management, providing clear and accurate information on payroll activity.
Adjust employee hours based on inplant swipe time data, submit overrides when necessary, and manage schedule adjustments within the Track system.
Work within integrated payroll and ERP systems, including union payroll software and related tools, to support accurate transaction flow and reporting.
Travel to field and project locations as needed to support on-site payroll activities and ensure alignment with union schedules and practices.
Maintain strict confidentiality of payroll and employee information and exercise sound judgment in handling sensitive data.
Prioritize and manage multiple payroll deadlines, working under time pressure while maintaining a high level of accuracy and attention to detail.