Payroll Administrator

Hope The Mission • Los Angeles, CA

1d • $32 - $35 • Onsite

About The Position

The Payroll Administrator is responsible for the end-to-end administration of bi-weekly payroll operations for approximately 850 employees across multiple sites and funding sources. This role serves as the primary subject matter expert for payroll administration, HRIS system management, timekeeping, and payroll compliance. The Payroll Administrator partners with Finance and Human Resources to maintain payroll data integrity, support audits, produce management reports, and provide training and guidance to supervisors and staff. Accurate and timely payroll processing is crucial for employees to focus on serving people experiencing homelessness.

Requirements

• Must pass pre-employment criminal background screening
• Must pass pre-employment drug and alcohol screening
• Must provide proof of legal authorization to work in the United States
• Must comply with all organizational policies including safety, confidentiality, and conduct standards
• Must maintain strict confidentiality of all payroll and employee information
• High school diploma or GED required
• Minimum 5 years of full-cycle payroll administration experience
• Experience using ADP Workforce Now or a comparable enterprise payroll system required
• Strong working knowledge of California wage and hour laws, payroll tax regulations, and payroll compliance requirements
• Advanced Microsoft Excel skills including formulas, PivotTables, and data analysis
• Experience supporting payroll audits, reconciliations, and financial reporting

Nice To Haves

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• Experience processing payroll for a mid-sized or large multi-site organization strongly preferred
• Experience administering electronic timekeeping systems preferred
• Strong understanding of payroll accounting, reconciliations, and internal controls preferred
• Bilingual in English and Spanish preferred

Responsibilities

• Independently administer the organization's bi-weekly payroll process from beginning to end
• Review payroll data for completeness, accuracy, and compliance prior to transmission
• Audit employee timecards, earnings, deductions, accruals, and payroll adjustments to identify and resolve discrepancies
• Ensure payroll is processed accurately and within established deadlines
• Coordinate off-cycle payrolls, adjustments, retroactive payments, and final paychecks as required
• Maintain payroll records in accordance with regulatory and organizational requirements
• Ensure compliance with all federal, California, and local payroll laws and regulations
• Maintain current knowledge of wage and hour requirements, payroll tax regulations, leave laws, and employment legislation
• Coordinate annual payroll tax reporting including W-2 preparation and distribution
• Support internal and external financial audits by preparing payroll documentation and responding to audit requests
• Maintain employee timekeeping records to ensure data accuracy and integrity
• Configure and maintain earnings codes, deductions, accruals, organizational structures, and payroll-related system settings
• Identify opportunities to improve payroll workflows through automation and system enhancements
• Troubleshoot payroll issues and partner with HR and Finance to resolve complex problems
• Prepare payroll reconciliations and management reports
• Produce labor, overtime, leave balance, workers' compensation, and payroll expense reports
• Analyze payroll trends and identify discrepancies
• Support Finance with payroll journal entries, reconciliations, budgeting, and reporting
• Serve as the organization's primary resource for payroll-related questions from employees and supervisors
• Provide payroll and timekeeping training to employees and supervisors
• Assist managers with timekeeping compliance, leave tracking, and payroll procedures
• Resolve payroll inquiries promptly, professionally, and confidentially
• Perform other duties as assigned

Benefits

• Equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED