Union Payroll Administrator

RMS Energy

1d

About The Position

The Payroll Administrator is responsible for accurate, compliant, and timely payroll and benefits administration for union and non-union employees. The role manages weekly payroll processing, administers employee and union benefit programs, supports audits and reporting, and serves as a resource for employees, union representatives, and internal stakeholders. It requires strong payroll and benefits knowledge, attention to detail, experience in union environments or with collective bargaining agreements, and the ability to manage multiple priorities in a deadline-driven environment.

The position partners with HR on onboarding, terminations, and employee data changes in HRIS; works with Finance, Operations, and union representatives to resolve issues; and supports system improvements, process optimization, workflow development, and compliance initiatives. The role also involves staying current on employment laws, payroll regulations, and union agreement changes. Travel of up to 25% across the U.S. is required.

Requirements

• 1–5 years of payroll and/or benefits administration experience in a union or collective bargaining environment, including multi-state payroll and benefits audits.
• Strong understanding of payroll processes and employment law compliance.
• Proficiency with HRIS or payroll systems; examples include ADP, Paycor, UKG, LPC Tracker, Points North, Passport, and Fringe 98.
• Knowledge of union benefit fund reporting and contribution processing.
• Strong Excel skills for payroll and benefits reconciliation.
• High attention to detail and commitment to data accuracy.
• Ability to manage sensitive information with discretion.
• Excellent organizational, time management, analytical, and change management skills, including the ability to manage multiple and competing priorities.
• Strong problem-solving skills and ability to exercise sound judgment and make decisions based on accurate and timely analyses.
• Willingness to travel up to 25% across the U.S.
• Bachelor’s degree in Business, Human Resources, Accounting, Finance, or a related field, or equivalent experience.
• Must successfully complete a background check and pre-employment/random drug tests.

Responsibilities

• Administer weekly payroll processing.
• Validate timekeeping, wage rates, job classifications, deductions, and pay codes.
• Ensure payroll compliance with federal, state, local, and union-specific regulations.
• Process union-related deductions, including dues, pension, health and welfare, and apprenticeship contributions.
• Maintain payroll records, documentation, and system data integrity.
• Administer employee and union benefit programs, including enrollments, eligibility tracking, and status changes.
• Prepare and submit union benefit fund reports and contribution payments.
• Reconcile benefit contributions and resolve discrepancies with benefit fund administrators and vendors.
• Respond to employee questions about pay, deductions, and benefit coverage.
• Prepare payroll and benefits documentation for audits, certified payroll, and union fund reporting.
• Generate payroll, benefits, and compliance reports for HR and Finance teams.
• Maintain accurate and confidential records of payroll and benefits activity.
• Partner with HR on onboarding, terminations, and employee data changes in HRIS.
• Support system improvements, process optimization, and compliance initiatives.
• Collaborate with Finance, Operations, and union representatives to resolve payroll or benefits issues.
• Provide payroll guidance and support to front-line employees across business divisions.
• Identify opportunities to improve payroll and benefits processes.
• Assist with HRIS enhancements, workflow development, and documentation updates.
• Stay current on employment laws, payroll regulations, and union agreement changes.

Benefits

• Merit-based raises.
• Medical, dental, and vision coverage fully paid for employees, starting the month after hire.
• Steady employment and promotion potential at a fast-growing company.
• 401(k) with company match, traditional and Roth options, and free investment guidance.
• Equipment provided to support employees in the field.
• Compensated travel time plus per diem.
• Paid training, certifications, and industry memberships.
• Paid vacation, holidays, and sick leave.
• Employee Assistance Program with legal, financial, and mental wellness support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level