Union Payroll Specialist

Next 150 Construction, LLC•San Jose, CA

3d•$49,500 - $89,000

About The Position

Next 150 Construction, a wholly owned subsidiary of Gilbane Building Company, is seeking a Union Payroll Specialist to support the administration of union and prevailing wage payroll programs. This position plays a key role in ensuring compliance with collective bargaining agreements (CBAs), Davis-Bacon and prevailing wage requirements, certified payroll reporting, union dues processing, and fringe benefit remittances. The successful candidate will work collaboratively with Payroll, Human Resources, Operations, Finance, and union benefit administrators to maintain accurate records, support audits, and ensure timely and compliant payroll operations. As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions. Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

Requirements

Bachelor's degree preferred
3+ years of relevant experience
Or equivalent combination of education and experience
Strong understanding of collective bargaining agreements (CBAs), prevailing wage rules, and certified payroll (Davis-Bacon Act)
Ability to analyze information
Advanced proficiency in Microsoft Excel
Data Entry Skills
Attention to Detail
Confidentiality
Thoroughness
Familiarity with Financial Software
Reporting Skills
Strong written and verbal communication skills
Organizational skills

Responsibilities

Supports union and prevailing wage payroll operations by assisting with union data requests, maintaining accurate records, supporting CBA compliance reviews, and helping with union reconciliation, reporting, and benefit remittance activities
Supports routine communication with union benefit administrators and trust funds regarding reporting, documentation, and remittance questions.
Helps gather and provide union-related payroll data when requested.
Assists with reviewing payroll, benefit, and classification data to support CBA compliance. Identifies routine concerns and escalates potential compliance issues.
Assists with processing and documenting union dues, assessments, fees, and employer contributions.
Assists with review of hours, wages, dues, and fringe benefit data.
Prepares or assists with weekly, monthly and quarterly union fringe benefit reports, trust fund submissions, and dues summaries
Maintain organized documentation of union agreements, certified payroll reports, and remittance receipts
Strong numerical accuracy and the ability to interpret complex collective bargaining agreements.
Research basic discrepancies and escalates complex issues.
Supports audit activities by gathering documentation, reviewing payroll data, and assisting with validation of CBA compliance, benefit accuracy, and proper classification use.
Escalates complex union questions, payroll discrepancies, or potential disputes
Assists with collecting required internal data, forms, and documentation from Leadership, Clients, Legal, Human Resources, Operations, and Finance.
Partners with the supervisor and team members to support requirements for new initiatives or projects affecting union or prevailing wage payroll operations
Maintains confidentiality of payroll and employee information
Contributes to the payroll team by completing related tasks as assigned