Senior Payroll Specialist

External Brand•Austin, TX

23h

About The Position

Austin Regional Clinic is a growing professional medical group with more than 35 locations and has been voted a top Central Texas employer by its employees for over 15 years. The Senior Payroll Specialist performs duties necessary to calculate and pay accurate wages and salaries using payroll and timekeeping software. The role enters and verifies data, generates and reconciles payroll reports, distributes paychecks, reviews timekeeping entries, processes historical adjustments, and works with supervisors and employees to resolve issues. Duties are performed in compliance with organizational requirements and confidentiality standards while supporting the organization’s mission and philosophy. The specialist processes payroll from start to finish, including verifying HR data, processing deductions and tax forms, calculating mid-cycle salary changes, entering supplemental earnings, preparing and importing payroll data, and distributing paychecks. The position independently researches payroll issues, supports process improvements, reconciles payroll accounts and reports, handles accounting requests and labor allocation corrections, and submits required reports to agencies. The specialist also maintains organized files and procedures, prepares payroll wire data for the Financial Analyst, coordinates with Finance, responds to employee payroll inquiries, assists with timekeeping issues and audits, and supports the Payroll Manager with financial audit requests.

Requirements

High school diploma or equivalent.
At least five years of experience processing payroll from start to finish.
At least three years of experience with Excel, Word, Access, a timekeeping system, and BI reporting.
Specific experience with prorated salary calculations, supplemental earnings, payroll distribution, and job costing entries.
Skills using MS Office applications and excellent computer and keyboarding skills, including familiarity with Windows.
Knowledge of payroll rules and regulations or ability to learn them.
Strong organization, attention to detail, and ability to create or update written procedures.
Ability to handle multiple projects, competing priorities, and tight deadlines in a fast-paced environment.
Excellent customer service, interpersonal, problem-solving, verbal communication, and written communication skills.
Ability to work collaboratively, engage and listen to others, adapt responses to their needs, and align actions with team goals.
Ability to understand, recall, apply, and communicate factual information and instructions.
Ability to organize thoughts and ideas clearly and apply common sense in performing the job.
Skill in analyzing and interpreting financial records.
Ability to organize workload and coordinate tasks according to priority.
Ability to perform accurate data entry, alphabetize documents, and bend, reach, or stoop to file documents.
Ability to perform job duties professionally.

Nice To Haves

Experience using ADP Workforce, Ultimate Software, and Kronos.
Certified Payroll Professional or Fundamental Payroll Certification through the American Payroll Association.

Responsibilities

Process payroll from start to finish, including verifying personnel data, deduction authorizations, tax forms, mid-cycle salary changes, supplemental earnings, and paycheck distribution.
Prepare and import pay data files into the payroll system.
Research and resolve critical payroll issues independently.
Propose payroll process improvements and assist with creating or updating payroll procedures.
Generate and reconcile payroll reports each pay cycle and submit required reports online to appropriate agencies.
Reconcile assigned payroll accounts and payroll data outputs.
Handle accounting requests, research outstanding checks, communicate about overpayments and underpayments, and correct labor allocation entries.
Maintain organized payroll files, including labeling and filing documents in appropriate folders.
Create wire data for the Financial Analyst to ensure payroll accounts have appropriate funds.
Coordinate with Finance team members to ensure payroll system data is booked correctly.
Answer payroll-related phone calls and emails from employees and assist with timekeeper Time Stamp issues.
Assist with timekeeping system audits and report findings to the Payroll Manager.
Assist the Payroll Manager with financial audit requests.
Perform other duties as assigned.