Undergraduate Programs Administrator

Rice University•Houston, TX

10d•Onsite

About The Position

The Undergraduate Programs Administrator supports a number of interdisciplinary programs housed in the Office of the Dean of Humanities and Arts. They are responsible for all front office functions and serve as the problem-solving point person for a variety of matters. They also support program faculty, coordinate many administrative functions, and special events activities. This position also provides website management. They are the first point of contact, representing the programs to internal and external contacts. The Undergraduate Programs Administrator interacts daily with faculty, students, visitors, other university staff, and various individuals and organizations outside Rice University. The Undergraduate Programs Administrator provides support to the program directors and assists with tasks that include general announcements, course offerings, and course schedules.

Requirements

Bachelor's Degree
Two or more (2+) years of related experience
Ability to develop and initiate new strategies
Advanced problem-solving skills
Strong verbal and written communications skills
Ability to work well under pressure and manage projects simultaneously
Strong organizational and time management skills
Advanced knowledge of Microsoft Office suite
Strong data analysis skills
Ability to work independently and as part of a team to meet expected deadlines and schedules
Adept at problem solving, creating contingency plans and handling issues when necessary
Strong client service orientation and attention to detail
Ability to develop complex or multiple program partnerships and funding sources
Ability to oversee and direct staff
Knowledge of managing budgets and developing financial plans

Nice To Haves

University experience

Responsibilities

Administers the daily operations of assigned programs with general guidance by the directors and a senior staff member
Conducts research, analyzes data, identifies trends and develops reports
Monitor budgets and the development of longer term budget plans
Recommends and implements outreach plans, including communications, events, marketing, conferences, etc.
Provides support to faculty, staff and students as related to the program(s)
Assists with student recruitment, student records, curriculum support, coordinating the accreditation process
Designs and processes course and outreach materials both in digital and hard copy formats
Monitors and maintains program websites
Maintains social media accounts
Processes faculty reimbursements
Processes procurement requests such as student awards, non-employee travel reimbursements, and honoraria for guest speaker.
Supervises student assistants
Performs all other duties as assigned