Undergraduate Admissions and Orientation Coordinator - UT Chattanooga

University of Tennessee•Chattanooga, TN

2d•Onsite

About The Position

The Undergraduate Admissions and Orientation Coordinator assists in the planning and execution of large-scale recruitment events, including on-campus events such as New Student Orientation, Blue and Gold Preview, and Accepted Student Day, as well as off-campus events like the Power C Road Trip. This position will work closely with lead event planners to ensure seamless event planning and coordination of materials. The Coordinator will also serve as an office manager, executing administrative tasks such as invoices, contracts, time sheets, and managing office materials.

Requirements

Bachelor’s degree.
Relevant experience working in a related field(s) or at the University level.
Experience with event coordination and management.
Knowledge of admissions process, policy, and procedures.
Knowledge of Admissions funnel, Acceptance rates and yield rates and strategies.
Knowledge of Enrollment Management processes and theory, summer melt and strategy.
Knowledge of communication strategies, student development theory, Orientation strategy, event planning and management.
Strong organization skills.
Ability to process multiple complicated situations at once.
Proficiency in Microsoft Office.
Experience with Banner 9, Banner xtender.
Ability to streamline processes.
Problem solving skills.
Ability to lead and manage people.
Self-directed.
Ability to listen to others and make decisions based on new knowledge.

Nice To Haves

2 years of experience in a related field or at the University level.
Experience in undergraduate admissions event planning.

Responsibilities

Assists with planning large scale on and off campus recruitment events and will work with off-and-on-campus partners to coordinate a schedule, materials, and oversight of these events.
Serves as a point of contact for internal and external entities as it pertains to enrollment and recruitment signature events, such as Blue and Gold Preview Days, Power C Tours, Admitted Student Day, and Orientation.
Oversee the administrative functions of recruitment activities related to Orientation and Undergraduate Admissions events.
Coordinates marketing materials, material organization, and outreach activities in collaboration with appropriate UTC departments such as Marketing and Communication and Student Success Centers.
Will have oversight of print and digital publications and platforms (such as the Orientation handbook, pre-Orientation modules, campus tour brochures, and accepted student packets), monitoring and identifying trends and suggestions for improvements to recruitment programs, publications, and events, and collaborating with the Enrollment Management team.
Serves as an administrative assistant to the office, maintaining a clean and organized office space.
Handles the office staff calendar to ensure programming has the correct staff available and scheduled.
Oversees the organization and ordering process for event and office materials to ensure seamless office functions.
Indirect supervision of graduate assistants, NODA Interns, and student leaders.
Assists with the recruitment, selection, and training of undergraduate and student staff for the Campus Tour Guide and Orientation Leader positions, working with the Assistant Directors in various capacities.
Serves as an administrative assistant to the office, maintaining a clean and organized office space.
Handles the office staff calendar to ensure programming has the correct staff available and scheduled.
Oversees the organization and ordering process for event and office materials to ensure seamless office functions.
Indirect supervision of graduate assistants, NODA Interns, and student leaders.
Assists with the recruitment, selection, and training of undergraduate and student staff for the Campus Tour Guide and Orientation Leader positions, working with the Assistant Directors in various capacities.