Trip Planner / Mission Travel Coordinator (Anticipated Position)

Navanti Group • Arlington, VA

18d

About The Position

Navanti is seeking a Trip Planner / Mission Travel Coordinator to provide administrative and logistics coordination for Department of Defense personnel, senior leaders, and mission activities in Mons, Belgium, and throughout the EUCOM Area of Responsibility. The role coordinates official travel, transportation and lodging, access and clearance requirements, and travel materials to support mission execution. The coordinator works in a joint, multinational, and NATO environment with command staff, action officers, security and protocol personnel, transportation and lodging providers, and U.S. Government and partner stakeholders.

This is an anticipated position that has not yet been funded. Resumes are being solicited in anticipation of a contract award. The position requires an active TS/SCI clearance, a minimum of a bachelor's degree, and the ability to travel within the EUCOM Area of Responsibility as required.

Requirements

• Active TS/SCI clearance.
• At least 5 years of relevant experience in military, DoD, Federal Government, contractor, logistics, travel coordination, executive support, or administrative support functions.
• Demonstrated experience coordinating complex travel requirements involving multiple locations, organizations, and stakeholders.
• Experience developing detailed itineraries, trip books, travel packages, briefing books, or similar executive-level administrative products.
• Ability to manage multiple concurrent actions, schedules, and suspenses in a high-tempo environment.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with senior military leaders, civilian officials, contractors, Allied personnel, and partner nation representatives.
• Experience operating in a joint, combined, multinational, or DoD headquarters environment.
• Ability to travel within the EUCOM Area of Responsibility, as required.
• BA/BS minimum.

Nice To Haves

• Previous experience supporting EUCOM, SOCEUR, USSOCOM, NATO, SHAPE, a Theater Special Operations Command (TSOC), or another Geographic Combatant Command.
• Previous experience supporting senior leader, General Officer/Flag Officer (GO/FO), or Distinguished Visitor travel.
• Experience supporting DoD Temporary Duty (TDY) and OCONUS travel.
• Familiarity with Defense Information System for Security (DISS), Visit Authorization Letters, country and theater clearance processes, and installation access requirements.
• Familiarity with Status of Forces Agreement (SOFA), Common Access Card (CAC), passport, visa, and foreign clearance requirements.
• Knowledge of European air, rail, lodging, and ground transportation systems.
• Previous experience working in an OCONUS DoD contractor environment.
• Familiarity with NATO headquarters, U.S. military installations, and partner organizations throughout Europe.
• MA in International Relations, Political Science, or a related area of study.

Responsibilities

• Coordinate end-to-end administrative and logistical requirements for official DoD travel, including air, rail, ground transportation, lodging, drivers, and installation transfers.
• Develop and maintain trip booklets, itineraries, travel packages, and read-ahead materials for travelers and senior leaders.
• Coordinate with command staff, action officers, executive assistants, protocol, security, operations personnel, U.S. Government organizations, NATO elements, and partner stakeholders to synchronize travel requirements.
• Manage visit requests, VALs, clearance verification, installation access, country and theater clearances, passport and visa requirements, SOFA-related actions, and other applicable OCONUS travel documentation.
• Maintain travel trackers, schedules, manifests, contact rosters, and other administrative tools to provide visibility of planned and ongoing movements.
• Monitor travel execution and coordinate changes to transportation, lodging, meetings, and other logistics requirements in response to evolving mission needs.
• Support senior leader engagements, Distinguished Visitor movements, conferences, exercises, working groups, and other command activities requiring coordinated travel.
• Prepare and maintain travel-related correspondence, briefing materials, and administrative documentation, and provide post-travel AAR or lessons-learned inputs as required.

What This Job Offers

• Job Type: Full-time