Tribal Administrator

Association of Village Council Presidents•Bethel, AK

About The Position

The Tribal Administrator is responsible for the Tribe’s overall management, including administration, financial management, supervision of tribal employees, policies and procedures, and grant and program management. The position is supervised by both the Tribal Council and AVCP Tribal Services. The Tribal Council designates an active Council member to oversee the Administrator’s day-to-day work, including setting work hours and workstation, approving time sheets and leave, assigning tasks within the general job duties, and conducting performance evaluations. The Tribal Administrator provides leadership and technical oversight, manages grants and contracts, oversees financial controls and reporting, and supports the Tribal Council on financial, grant, contract, and other confidential or sensitive matters. The role requires maintaining confidentiality, trustworthiness, and the ability to work flexible hours as needed.

Requirements

High school diploma or GED is required.
Proficient computer skills to develop and maintain operating and reporting requirements for budgeting, reporting, and grants required by federal, state, and private entities.
Working knowledge of business and financial concepts and ability to perform financial analysis as needed or directed.
Analytical skills and ability to develop and complete budgetary control, monitoring, reporting, and auditing for awarded grants and budgets.
Direct experience managing a department or staff unit, including hiring, counseling, and evaluating employees.
Knowledge of federal, state, and private grants, including the ability to oversee grants from inception through audit and review.
Strong interpersonal skills to work effectively within and outside the Tribe and with the Tribal Council; tact and diplomacy when working with other agencies.
Strong adherence to policies and procedures and ability to maintain strict confidentiality.
Ability to negotiate, mediate, make decisions, and demonstrate attention to detail.
Superior written and communication skills; ability to develop, monitor, and complete short- and long-range goals; support quality improvement; multitask and shift priorities; develop plans, programs, and objectives; and use time, personnel, and funds efficiently.
Dependable and punctual attendance.
Willingness to work flexible hours as needed.
Trustworthiness.
Ability to carry out the essential job duties; reasonable accommodations may be made for individuals with disabilities.

Nice To Haves

Bachelor’s degree from an accredited university in Public Administration, Accounting, Business, or a related field.
Two years of management experience.
Proven record of developing, completing, and monitoring complex policy, program, project, administrative, and budget plans; independently developing program goals; and meeting project deadlines.

Responsibilities

Evaluate and address the Tribe’s technical assistance and training needs.
Develop and review policies and procedures to ensure accountability and maintain consistency across the Tribe.
Review and approve Tribal expenditures for compliance.
Coordinate training for the Tribal Council and staff.
Maintain contact with funding agencies and auditors regarding awarded grants and contracts.
Communicate financial reports and feedback to the Tribal Council.
Manage Tribal correspondence and communications.
Ensure payroll taxes are filed and paid on time.
Represent the Tribe with outside entities.
Maintain project, correspondence, accounting, and employee records.
Ensure reporting requirements for contracts and grants are fulfilled.
Assist with preparing, completing, and revising budgets.
Prepare and provide monthly and annual Tribal expenditure reports.
Pursue and manage grant funding and contracts for the Tribe.
Recommend terms and conditions for award agreements from private, state, or federal agencies to the Tribal Council.
Review and monitor required financial reporting.
Work with the Tribal Council to address financial, grant, and contract issues and handle confidential or sensitive projects as requested.
Supervise Tribal staff, including employee supervision, timekeeping, and documentation.
Develop and manage the Tribe’s internal controls and systems.
Maintain strict confidentiality.